Proactive Disclosure

The Government of Canada is working hard to enhance the role of Parliament and the proactive disclosure of information so that Canadians are better able to hold Parliament, their Government, and public sector officials to account.

To this end, the Government announced the mandatory publication on departmental Web sites of travel and hospitality expenses for selected government officials; contracts entered into by the Government of Canada for amounts over $10,000 (with only limited exceptions such as national security); the reclassification of positions and grants and contributions.

Disclosure of Travel and Hospitality Expenses

Reports: Travel and Hospitality Expenses

On December 12, 2003, the Prime Minister announced a new policy on the mandatory publication of travel and hospitality expenses for selected government officials.

Disclosure of Annual Reporting-Expenditures for Travel, Hospitality and Conferences

Annual Reporting - Expenditures for Travel, Hospitality and Conferences

Reports on Library and Archives Canada's total annual expenditures for travel, hospitality and conferences, organized by fiscal year.

Disclosure of Contracts over $10,000

Reports: Contracts over $10,000

Since March 23, 2004, deputy heads are required to publicly disclose quarterly, within one month after the close of each quarter, contracts entered into or amendments valued at over $10,000.

The rules and principles governing government contracting are outlined in the Treasury Board Contracting Policy. The objective of government procurement contracting is to acquire goods and services, and carry out construction in a manner that enhances access, competition and fairness, and that results in best value or, if appropriate, the optimal balance of overall benefits to the Crown and the Canadian people.

Please note that information that would normally be withheld under the Access to Information Act and the Privacy Act does not appear on this website.

Disclosure of Position Reclassifications

Reports: Position Reclassifications

Since February 25, 2004, deputy heads are required to publicly disclose quarterly, within one month after the close of each quarter, information concerning the reclassification of occupied positions in the Public Service of Canada.

The rules and principles governing the reclassification of occupied positions are outlined in the Treasury Board Directive on Classification. This directive provides Deputy Heads with a framework within which to exercise their delegated classification authority for the reclassification of existing positions.

A reclassification occurs when there is a change in the occupational group, sub-group (if applicable) and/or level of an existing job or position in accordance with the Classification Program.

A reclassification may occur as a result of central agency or departmental oversight, a grievance decision or to correct an error; or as a result of a substantial change in duties or responsibilities, providing there is no change to the minimum qualifications established in accordance with section 31 of the Public Service Employment Act.

A reclassification may also occur following:

  1. Legislative changes resulting in new program requirements
  2. Central agency or departmental policy resulting in changes to existing programs or changes to organizational mandates
  3. Reorganization of work
  4. Natural evolution of work within the same work continuum

Reclassification of occupied positions in the Public Service of Canada is an important and necessary business management option. However, when contemplating changes to a position that may result in reclassification, management must endeavour to ensure the proper, effective and efficient use of public money. The cost implication associated with upward reclassification must be known, transparent and support accountability for classification decisions.

Please note that information that would normally be withheld under the Access to Information Act or the Privacy Act does not appear on this website.

Disclosure of Grant and Contribution Awards

Reports: Grant and Contribution Awards

On October 21, 2005, the Government announced its commitment to proactively disclose the awarding of grants and contributions as part of its Management Improvement Agenda.

Since May 31, 2006, following Treasury Board Guidelines on the Reporting of Grants and Contributions Awards, this Web site is updated every three months to include information on grants and contributions awarded in the previous fiscal year quarter by Library and Archives Canada.

The rules and principles governing government grants and contributions are outlined in the Treasury Board Policy on Transfer Payments. Transfer payments are transfers of money, goods, services or assets made from an appropriation to individuals, organizations or other levels of government, without the federal government directly receiving goods or services in return, but which may require the recipient to provide a report or other information subsequent to receiving payment. These expenditures are reported in the Public Accounts of Canada. The major types of transfer payments are grants, contributions and 'other transfer payments'.

Included in this category, but not to be reported under proactive disclosure of awards, are (1) transfers to other levels of government such as Equalization payments as well as Canada Health and Social Transfer payments. (2) Grants and contributions reallocated or otherwise redistributed by the recipient to third parties; and (3) information that would normally be withheld under the Acess to Information Act and the Privacy Act.

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