Report on annual expenditures for travel, hospitality and conferences: 2017-18

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the annual expenditures for each of the travel, hospitality and conference fees for Library and Archives Canada for the fiscal year ending March 31, 2018. It also provides the significant variance explanations from the previous fiscal year in each of these categories.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference fees incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government's priorities.

The Canadian Parliament gave Library and Archives Canada a very broad mandate, which includes acquiring, processing, preserving and providing access to Canada's documentary heritage. Specifically, our institution is responsible for serving as the continuing memory of the Government of Canada and its institutions.

To manage service delivery and enhance its public profile, Library and Archives Canada has established in its Three-Year Plan 2016-2019 four priorities focused on high-quality services provided by expert, professional staff and supported by networking partnerships:

  1. Library and Archives Canada is an institution fully dedicated to serving all its clients: government institutions, donors, academics, researchers, archivists, librarians, students, genealogists and the general public
  2. Library and Archives Canada is an institution which, drawing on the strength of all its staff, is at the leading edge of archival and library science and new technologies
  3. Library and Archives Canada is an institution proactively engaged with national and international networks in an open and inclusive way
  4. Library and Archives Canada is an institution with prominent public visibility that highlights the value of its collection and services
LAC's Annual Expenditures for Travel, Hospitality and Conferences
(in dollars)
Expenditure category Expenditures
for the year ending
March 31, 2018
(a)
Expenditures
for the previous year ending
March 31, 2017
(b)
Variance
(a-b)
Travel—Operational activities $226,246.76 $110,816.50 $115,430.26
Travel—Key stakeholders $256,483.12 $279,081.83 $22,598.71
Travel—Internal governance $95,972.77 $131,384.84 $(35,412.07)
Travel—Training $226,901.75 $199,815.19 $27,086.56
Travel—Other $7,322.13 $6,971.59 $350.54
A. Travel expenditures total $812,926.53 $728,069.95 $84,856.58
B. Hospitality $61,634.77 $47,189.20 $14,445.57
C. Conference fees $9,570.42 $3,179.01 $6,391.41
Total (A+B+C) $884,131.72 $778,438.16 $105,693.56
International travel by minister and minister's staff (also included in travel) $0 $0 $0

Significant variances compared with the previous fiscal year

This section is used to provide a brief explanation of significant variances from the previous year's annual expenditures for each category.

Travel

Compared with fiscal year 2016–2017, departmental travel expenditures increased in 2017-2018; this variance is mainly explained by the following items:

  1. As part of Canada 150 activities, Library and Archives Canada invested additional resources in order to provide a more diverse public programming to highlight the treasures in its collections and to increase Canadians' access to their history; these efforts required more travel
  2. In order to promote exchanges with the communities involved in the new program for the revitalization of Aboriginal languages and cultures, Library and Archives Canada incurred supplementary travel expenses
  3. As part of the project for the construction of the Gatineau 2 Preservation Centre, work to reassess and reduce government archives has been undertaken requiring more frequent travel to regional centres

Hospitality

Compared with fiscal year 2016–2017, departmental hospitality expenditures increased mainly due to the following activities:

  1. As part of Canada 150, Library and Archives Canada held public events to highlight the treasures of the collections and to increase Canadians’ access to their history. Consequently, a supplementary investment in hospitality expenditures was approved in order to maximize the impact of holding more events, such as exhibitions and conferences
  2. To foster the sharing of expertise in the areas of archival, library and information sciences, and history, hospitality expenses were incurred for courtesy purposes during the forums and meetings, consequently increasing the hospitality expenses in 2017-2018

Conference fees

In comparison with 2016-2017, the variance in conference fees for 2017-2018 has increased, following the application of a new interpretation of the classification of the conference expenses vs. training expenses.

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