2011-2012 Report on Annual Expenditures for Travel, Hospitality and Conferences

As required by the Treasury Board Directive for the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Library and Archives Canada for the fiscal year ending March 31, 2012. It also provides the variance explanations from the previous fiscal year in each of these areas.
 
This information is updated annually and does not contain information withheld under the Access to Information Act or Privacy Act.
 
Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are, for the most part, directly related to supporting departmental mandate(s) and government's priorities.
 
The Library and Archives of Canada Act came into force in 2004 and created Library and Archives Canada (LAC) with a mandate to:
  • preserve the documentary heritage of Canada for the benefit of present and future generations;
  • serve as a source of enduring knowledge accessible to all, contributing to the cultural, social, and economic advancement of Canada as a free and democratic society;
  • facilitate in Canada co-operation among the communities involved in the acquisition, preservation, and diffusion of knowledge;
  • serve as the continuing memory of the Government of Canada and its institutions.
 
As part of its mandate and to meet the challenges of the digital age, LAC began to modernize its operations. LAC worked in consultation with other institutions at home and abroad, to ensure that the documentary heritage acquired is preserved and made accessible to current users and future generations. In Canada, LAC works closely with various partners who have similar mandates, such as universities, provincial institutions and private organizations. LAC also works internationally to find solutions to the challenges of the digital age and setting standards that facilitate collaboration.
 
The total annual expenditures of Library and Archives Canada for travel, hospitality and conferences are summarized below:
Table: Annual Expenditures for Travel, Hospitality and Conferences 2011–2012

This table shows the total of different categories of expenses, in thousands of dollars, for the years 2011 and 2012. It also indicates the variance between the amounts for those two years for each category of expenditures.

(in thousands of dollars)

Expenditure Category​ Expenditures for the year ending March 31, 2011 (a)​ Expenditures for the year ending March 31, 2012 (b)​ Variance
(b-a)​

​Travel — Public Servants

​$707 $686 (​$21)
Travel — Non-Public Servants​ ​$29 ​$46 ​$17
​International Travel by Minister and Minister's Staff ​$0 ​$0 $0 ​
Total Travel ​$736 ​$732 ​($4)
Hospitality ​$36 ​$30 ​($6)
Conference Fees ​$17 ​$25 ​$8
​Total ​$789 ​$787 ​($2)

Significant variances compared to the previous fiscal year

Travel
Overall travel costs have decreased. There was an increase in the travel expenditures for non-public servants mainly due to the increase in the number of consultations with various partners to implement strategies to modernize services for LAC.
 
Hospitality
Compared to fiscal year 2010-11, LAC hospitality expenditures decreased mainly due to the effort by the organization to reduce overall discretionary spending.
 
Conference Fees
Compared to fiscal year 2010-11, conference fee expenditures increased mainly due to the attendance of LAC employees at an important symposium on digital literacy which was considered crucial given the modernization initiative.
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