Human Resources and Security Branch External Reports

Recipient: Public Service Commission

  • Departmental report under the Appointment Delegation and Accountability Instrument (ADAI). Under Appendix D of the ADAI, deputy heads must submit an annual report to the Public Service Commission (PSC) on the following elements:
    • Application of the Public Service Official Languages Exclusion Approval Order and the Public Service Official Languages Appointment Regulations
    • Situations involving confirmation measurement of second language evaluations
    • Exceptions approved by the deputy head to the requirement of a national area of selection in external advertised appointment processes
    • Completed internal investigations (for errors, omissions or misconduct)
    • Results of cyclical departmental evaluations, if applicable

Recipient: Treasury Board Secretariat and Canadian Heritage

  • Review on Official Languages 2018–2019
    • Treasury Board of Canada Secretariat (TBS) and the Department of Canadian Heritage (PCH) require that federal institutions submit a review on official languages (OL) at least once every three years. Library and Archives Canada (LAC) submitted a report for 2018–2019.
    • The review on OL and the achievements for the implementation of section 41 were approved by the Librarian and Archivist of Canada and submitted to the TBS and PCH on May 31, 2019.
    • The review was also sent to the Office of the Commissioner of Official Languages, the House of Commons Standing Committee on Official Languages and the Senate Standing Committee on Official Languages.

In accordance with the Official Languages Act (OLA), the President of the Treasury Board must report to Parliament on the status of Parts IV, V and VI of the OLA within federal institutions, and the Minister of Canadian Heritage must report on Part VII (section 41 of the OLA). This is the context in which we submitted a review for 2018–2019.

Recipient: Treasury Board Secretariat

  • Under the TBS Directive on Classification Oversight and the LAC Classification Oversight Framework, two biannual reports must be drafted and submitted to the Librarian and Archivist of Canada and the TBS:
    • LAC’s Classification Monitoring Report is a tool that helps to define the strategic and expected results for the departmental classification program. The next report is planned for summer 2019.
    • LAC’s Active Classification Monitoring Report discusses the indicators that appear in Appendix 1 of the LAC Classification Oversight Framework and that allow active monitoring of its classification program. This report must be submitted in 2020.

Recipient: Office of the Chief Human Resources Officer

  • Annual report on the Performance Management Program for Executives (performance pay)
    • The Performance Management Program for Executives is essential to the effective management of organizations. It helps to connect executives’ individual responsibility to operational strategies and priorities, to manage executives’ performance by focusing on the use of leadership competencies and of values and ethics, and to administer performance pay.
    • The Policy on the Management of Executives reflects the principles of excellence in people management. Every year, departments and agencies are responsible for providing a report on the performance management program to the Office of the Chief Human Resources Officer (OCHRO).
    • This report is submitted every year before June 30* for all groups and levels under the Directive for the Performance Management Program for Executives. This is done through the Executive Talent Management System.

* This year, the process is different because of the salary review payment exercise.

  • Annual report on the Public Servants Disclosure Protection Act, sent to the OCHRO within 60 days after the end of the fiscal year, or May 31.
    • This report provides a summary of the activities related to the disclosure of wrongdoing at LAC and is part of the annual report tabled by the President of the Treasury Board in both the House of Commons and the Senate. LAC has not been the subject of any internal disclosures of wrongdoing over the past three years.

Recipient: Employment and Social Development Canada

  • Annual report from the employer concerning hazardous occurrences. It must be sent every year, before March 1, to the Occupational Health and Safety Program, Employment and Social Development Canada.
    • Under the regulations on occupational health and safety and the Canada Labour Code, federally regulated employers must submit an annual report for the 12-month period ending on December 31 of the previous year, even if no hazardous occurrences have taken place.


Nathalie Des Rosiers, Director, HR Programs and Policies
Tel.: 613-818-1265

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