Cost Recovery for Alfred Pellan Room

Background

LAC provides access to the Alfred Pellan Room at 395 Wellington Street to partners and other federal departments for events related to LAC’s mandate, without LAC’s participation as a partner. Events include:
- Book launches
- University lectures
- Professional meetings
When not responsible for an event, LAC monitors the quality of its content and takes into account the coordination work required to rent the Alfred Pellan Room.
The cost is recovered using a document filled out and signed by the parties involved.

The multi-purpose Alfred Pellan Room is very popular with LAC’s associates.
Use of the room may become difficult to manage because of its popularity (some groups might complain about perceived favouritism toward other groups).
Greater use of the Alfred Pellan Room by third parties could affect LAC’s operational capacity to hold its own events and activities.
Media coverage resulting from events held by other institutions could increase when a public space such as the Alfred Pellan Room is used.
When LAC is not a partner, it should only authorize events related to its mandate.
Users must ensure that they follow all of the rules established by LAC, since they are responsible for the content and context of events.
- The Communications team worked with the Finance sector on the rental agreement document for the Alfred Pellan Room.
- This document states that LAC may cancel an event without notice if the rules in the cost recovery document are not followed.

LAC will provide access to the Alfred Pellan Room, to make Canadian infrastructure profitable, though not to the detriment of the institution.
When LAC cannot be a partner but the event is in line with its mandate, the Alfred Pellan Room may be available for use under certain conditions.
The Alfred Pellan Room can be a site of co-operation and knowledge transfer on a number of levels, both for LAC employees and the Canadian public.

Peggy Thériault
Email: peggy.theriault@canada.ca
Tel.: 613-979-6732