Governance Committees

Background

Complementing individual decision-making by senior management and facilitating collective decision-making, Library and Archives Canada (LAC) has four governance committees (see the Annex) with terms of reference, for which Governance, Liaison and Partnerships (GLAP) provides secretariat support:

Management Board (MB): Reports to the Librarian and Archivist of Canada.

  • Chair: Librarian and Archivist of Canada
  • Membership: Sector heads, Chief of Staff, general legal counsel assigned to the Department of Canadian Heritage (PCH)
  • Mandate: Overall direction for LAC and all decisions that modify standard operations or that affect internal or external relations. Responsible for operations and performance monitoring of all sectors, LAC’s framework policies and budgets.

Resources Planning and Management Committee (RPMC): Reports to MB.

  • Chair: Assistant Deputy Minister, Corporate Services and Chief Financial Officer
  • Membership: Directors-General of all sectors, mainly from Corporate Services, Chief of Staff, Director, Corporate Planning and Accountability (CPA)
  • Mandate: Recommends annual budget allocation for LAC to MB. Approval, advice and recommendations on LAC’s corporate service files, especially resource and management questions.

Operations and Oversight Committee (OOC): Reports to MB.

  • Chair: Deputy Librarian and Archivist of Canada
  • Membership: Directors-General of all sectors, mainly from Operations, Chief of Staff, Director, CPA, Strategic Research and Policy
  • Mandate: Horizontal business issues, strategic priorities, strategic business frameworks, operational procedures and guidelines, corporate risk profile and mitigation strategies.

Departmental Performance Measurement and Program Evaluation Committee (DPMPEC): Reports to the Librarian and Archivist of Canada.

  • Chair: Librarian and Archivist of Canada
  • Membership: Sector heads, Director, CPA
  • Mandate: Review and recommend for approval matters related to performance management, audits, and evaluations.

For these governance committees, GLAP:

  • maintains Terms of Reference (ToR) and forward agendas;
  • ensures consistent formatting and timely sharing of supporting documentation for information, discussion or approval;
  • prepares agendas and Records of Decision for individual meetings;
  • makes available on a dedicated SharePoint site all documentation (unless confidential or secret) to all LAC employees on a read-only basis.

To ensure internal engagement and connection to corporate decision-making, LAC has employees with corporate or champion roles (see the Annex) and three forums to share best practices with employees, deliver training, and consult: Administrative Services Forum, Managers’ Forum and Executive Forum.

Considerations

LAC periodically reviews the structure and mandates of its governance committees to ensure that they function effectively and efficiently and respond to the needs of the organization, the Librarian and Archivist of Canada, and senior management. LAC last restructured its governance committees in the fall of 2018.

Once a year, LAC reviews, confirms and updates its list of persons with corporate roles and champions as well as its list of annually recurring items for the agendas of MB.

SME:

Boris Stipernitz
Email: boris.stipernitz@canada.ca
Tel: 819-934-5858

Annex

The governance structure of Library and Archives Canada identifying governance committees, corporate roles, champions and key projects.

View LAC Governance Structure

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