Deposit of Physical or Analogue Publications

Message to publishers, producers, creators: Exciting service improvements are coming to the Legal Deposit Program!

Library and Archives Canada (LAC) is currently migrating to a new library catalogue provided by OCLC, a global library services co-operative.

One of the many benefits of this transition is that you will soon be receiving Legal Deposit receipts and claims via email!

Paper receipts will be sent until the first week of May, after which time we will transition to our new email-based service. In May and June, there will be delays issuing Legal Deposit receipts; however, we plan to resume sending them in early summer. Your titles will initially appear in Voilà, LAC's catalogue of libraries across Canada and in LAC’s new catalogue in the fall.

Our ability to receive your publications remains unchanged: we encourage you to continue to send them.

If you have any questions, please do not hesitate to contact us.

Table of Contents:

Instructions for the Deposit of Physical or Analogue Publications

For physical (print or analogue) publications, the following key features apply:

  • Two copies of all print publications are to be deposited when 100 or more copies are produced. This includes all formats of each item published (paperback, hardcover, etc.).
  • One copy of each format, of all print publications, is to be deposited when between 4 and 99 copies inclusively are produced.
  • One copy of each format published, of musical sound recordings and multimedia kits, is to be deposited.
  • Where publications exist in both physical and digital formats, both mediums should be deposited.
  • Only final versions of publications are to be deposited. They cannot replace earlier editions. New editions will be added as new publications.
  • Copies must be sent, at the publisher’s expense, to the following mailing address:

Legal Deposit
Library and Archives Canada
395 Wellington Street
Ottawa, ON 
Canada
K1A 0N4

Titles submitted to Legal Deposit should be accompanied by the appropriate Legal Deposit form.

Specific forms are available for the following types of publications: books (monographs), serials and sound recordings. Completion of this form provides valuable information (such as the size of the print run and background data on the authors) which is added to LAC's records.

Publishers should add LAC to their mailing list to ensure distribution of all future titles.

Legal Deposit Forms

Please print the appropriate form from the following list and attach the completed form to the copies of the publication sent to Library and Archives Canada.

  • For a monograph (book, video recording, CD/DVD-rom, map)
    [1]
  • For a serial publication
    [2]

    Note:  This form is formatted for legal size paper. Please adjust your printer settings accordingly.

Legal Deposit staff would be pleased to provide more detailed information or answer any further questions you may have: Ask us a Legal Deposit question form.

Please contact:

Legal Deposit
Library and Archives Canada
395 Wellington Street
Ottawa, ON 
Canada
K1A 0N4

Telephone: 819-997-9565
Toll free number in Canada: 1-866-578-7777 (Select 1+7+1)
Toll free number for the deaf (TDD): 1-866-299-1699
Fax: 819-997-7019
E-mail: BAC.Depotlegal-LegalDeposit.LAC@canada.ca

What Happens After Physical or Analogue Publications Are Deposited?

After receipt of deposited titles, LAC:

  • Creates a catalogue record describing the publication and makes this description available through LAC's catalogue.
  • Acknowledges receipt of the publication by issuing a "Receipt for Legal Deposit" to the publisher. In the case of a serial publication, an acknowledgement is sent only once after receipt of the first issue, and also after a title change.
  • Stores one copy of every publication, in any format, in the LAC preservation collection, where it is kept in a carefully controlled environment. Since the objective of this process is to ensure its availability for future generations, only limited use of this copy is permitted. The second copy is placed in the LAC service collection for public consultation and use.

Note that use of all materials is subject to the provisions of the Copyright Act.

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