Deposit music or videos

Canadian publishers and producers are to submit final versions of physical music and video recordings such as:

  • CDs
  • vinyl records
  • cassettes
  • DVDs and Blu-rays
  • sheet music

Submit physical music and video recordings that have not been compressed using the ACE format. For CDs and DVDs, we only accept published work on commercial grade formats.

Contact Legal Deposit before sending material if you are unsure if it will be accepted.

1. Determine how many copies to submit

  • Submit 1 copy of every physical format (CD, vinyl record, cassette) for every music album
  • Submit 2 copies of every physical format for every piece of sheet music
  • Submit 2 copies of every physical format (DVD, Blu-ray) for every video recording
    • If you received funding from Telefilm Canada, you must submit copies of video recordings to them as mentioned in your contract:
      Telefilm Archivist
      Preservation Centre
      625 du Carrefour Blvd.
      Gatineau, QC J8T 8L8

2. Complete the form

Information we collect from you may be made publicly available (see Use of personal information).

For music

Print and complete the sound recording form [PDF 114 KB] to submit material such as CDs and vinyl records.

For sheet music or video recordings

Print and complete the monograph publications form [PDF 114 KB] to submit material such as DVDs and Blu-rays.

3. Mail the materials

Mail all the materials and forms at your expense to:

Legal Deposit
Library and Archives Canada
395 Wellington Street
Ottawa ON K1A 0N4

4. After you deposit material

Once items are received, we will:

  • create a bibliographic record describing the material, which appears in Voilà (the national union catalogue), and in Aurora (Library and Archives Canada's catalogue)
  • store material in a carefully controlled environment
  • allow limited on-site public use
  • inform the public that all materials are to be used in accordance with the Copyright Act, which protects the rights of creators


You will receive receipts by email.

You may use legal deposit receipts to prove the existence of material to a third party. If you require legal deposit receipts for a funding body, contact Legal Deposit.

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