Listing of the various Information Management guides produced by Library and Archives Canada (LAC) in support of information management by Government of Canada employees.
- Procedures for the Transfer of Unpublished Information Resources of Enduring Value from Government of Canada Institutions to Library and Archives Canada
Guidance for federal institutions on how to prepare records for transfer to the custody of Library and Archives Canada.
- Guidelines on File Formats for Transferring Information Resources of Enduring Value
These Guidelines provide advice on the digital file formats to be used when transferring information resources of enduring value (IREV) to Library and Archives Canada.
- Guidelines for Access to Personnel Files of Former Federal Public Servants
These guidelines provide the necessary direction for requesting files from the Central Canada Regional Service Centre of Library and Archives Canada.
- Managing Documentary Art Records in the Government of Canada
Documentary art records are drawings, paintings, prints, medals, seals, heraldic devices, posters, reproductions or caricatures that document Canadian history, government and social development. Documentary art records also include objects considered as ephemera, such as trading cards, postcards, greeting cards, flyers, buttons and lapel pins.
- Guidelines on Managing Records in a Minister's Office
This tool, which includes the most recent information on recordkeeping, provides advice for ministers and their staff to help them manage the records that they create and retain.
Digital by 2017
Library and Archives Canada's policy position on "Digital by 2017" for transfers of archival records from government institutions.
- Born-digital records of archival value created after April 1, 2017, are to be transferred to LAC digitally;
- Paper records of archival value digitized by departments in the course of business are to be transferred digitally. Please note that paper records of archival value must be digitized in accordance with the Disposition Authorization (DA) for the Destruction of Source Records Following Digitization (2018/013).
- Paper and other non-digital records created prior to April 1, 2017 and identified as archival will continue to be accepted by LAC; paper and other non-digital records created after April 1, 2017 will continue to be accepted if they are the official records being used by the department. There is no obligation on departments to digitize all archival records.
- In exceptional cases, certain non-digital records of archival value, such as signed treaties and maps, have intrinsic value in their original state, so—even if digitized—are to be transferred to LAC in the original paper format. These records will be identified in a department's Disposition Authorization.
