Frequently asked questions

How does a Canadian publisher obtain CIP?
As far in advance of publication as possible, the publisher sends information about a forthcoming title. This information is submitted using a CIP application form, which covers various details about the book, such as its author, title, subject matter, etc. The publisher also submits proofs of the title page, preface, introduction, table of contents and/or any publicity material that is available. The CIP office uses this information to create a catalogue record for the book which is then returned to the publisher for printing on the verso of the title page.

How much does CIP cost the publisher?
A CIP record is provided to the publisher free of charge.

How long does it take before the publisher gets a CIP entry for a book?
The process takes at least 15 working days.

Who do I contact about CIP?
Contact Library and Archives Canada or Bibliothèque et Archives nationales du Québec (for French-language books published in Quebec).

When a book has multiple authors, why is only one author's name shown at the top of the CIP entry?
This question is often asked by the authors themselves! In cases where a book has more than one author, the first-named author appears above the title in accordance with library conventions and standards. The other names appear in the Roman numeral section below. This format is for display only; all author names can be searched in catalogues and databases.

The title on the book begins each word with a capital letter. Why does the CIP entry begin each title word, except the first word, with a lower case letter?
The capitalization in the CIP entry follows library cataloguing rules where only the initial letter of the title is capitalized. There are limited exceptions specified in the cataloguing rules. Publishers should print the CIP cataloguing record in the form in which it was returned to them by the CIP agent library, using the same capitalization, punctuation and layout.

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