Canadian Committee on Cataloguing

Introduction

The Canadian Committee on Cataloguing (CCC) is a national advisory committee on matters of cataloguing and bibliographic control. It also represents Canada on the North American RDA Committee (NARDAC). NARDAC represents North America on the RDA Steering Committee (RSC).

Library and Archives Canada (LAC) provides the permanent secretariat for the CCC. The CCC normally meets twice a year, depending on the work schedule of NARDAC and the RSC.

Terms of reference

  • To represent Canada at NARDAC, one of the authoring bodies of Resource Description and Access (RDA)
  • To serve as an advisory body to LAC on cataloguing policy and practice
  • To formulate policy on questions concerning cataloguing and bibliographic control that are referred to the CCC by any of the organizations represented on the CCC
  • To receive, evaluate and make recommendations on proposed national and international models for cataloguing and other related standards
  • To provide representative Canadian opinion on matters within its field of interest at international meetings and to related organizations, committees or groups outside Canada
  • To maintain liaison with its constituent organizations and relevant outside agencies

Membership

The two categories of membership are member and member-at-large.

The membership of the CCC consists of two representatives from each of the three founding organizations, and single representatives from the consulting organizations.

The founding and successor organizations are:

  • Library and Archives Canada (LAC), successor to the founding organization, National Library of Canada
  • Canadian Federation of Library Associations (CFLA), successor to the founding organization, Canadian Library Association
  • Association pour l'avancement des sciences et des techniques de la documentation (ASTED)

The consulting organizations are:

  • Association of Canadian Map Libraries and Archives (ACMLA)
  • Bibliothèque et Archives nationales du Québec (BAnQ)
  • Canadian Association for Information Science (CAIS)
  • Canadian Association of Law Libraries (CALL)
  • Canadian Association of Music Libraries, Archives and Documentation Centres (CAML)
  • Canadian Association of Research Libraries (CARL)
  • Canadian Council of Archives (CCA)
  • Library of Parliament

Additional consultants representing other Canadian associations may be considered for membership upon request.

The committee may appoint up to three members-at-large from the Canadian library community.

Chairperson

The Chairperson of the CCC is elected from among the members for a renewable term of two years.

Representation on NARDAC

The CCC selects two of its members to represent the CCC on NARDAC. A LAC member on the CCC will be one of the two representatives on NARDAC.

The CCC representatives on NARDAC are responsible for facilitating communication between the CCC, NARDAC and the RSC. They are responsible for taking decisions on behalf of the CCC and representing the Canadian viewpoint in NARDAC discussions and decisions. They are also responsible for promoting opportunities for Canadian participation in the development of RDA.

Meetings

The CCC normally meets twice a year, depending on the work schedule of NARDAC and the RSC.

RDA revision process: How to submit a Canadian proposal for a revision to Resource Description and Access (RDA)

The Canadian Committee on Cataloguing (CCC) is one of the "author bodies" that previously developed and maintained the Anglo-American Cataloguing Rules and later Resource Description and Access (RDA) with support from the international RDA Steering Committee (RSC). As of 2018, North American participation in RDA development has been consolidated in the North American RDA Committee (NARDAC). Canadian proposals for additions and changes to RDA must be submitted to the RSC through the CCC and NARDAC.

Anyone is welcome to submit an RDA instruction revision proposal to the CCC. However, there is a formal process for revising RDA to allow sufficient time for widespread consultation on any changes to the cataloguing code. This process requires time; therefore, quick results from a first proposal should not be expected.

Each revision proposal goes through a lengthy review process on a national and international level. First, the CCC determines whether the proposal should be formally submitted to NARDAC. Then NARDAC decides whether to submit the proposal to the RSC.

The RSC members then discuss the revision proposal within their own constituencies. The RSC is composed of representatives from geographic regions and the convenors of various working groups.

This review process can take a year or more, to ensure broad consultation before a revision is made to the cataloguing code.

How to submit a proposal

The first step is to discuss your idea with colleagues in the cataloguing community to determine whether the problem you have identified is a shared concern. Keep in mind that changes to RDA can have cost implications in terms of training cataloguers, system infrastructure, record formats, etc.

If you feel that a revision is justified, then the next step is to contact a representative of one of the CCC's member organizations to request their consideration and possible sponsorship of the revision proposal.

Discussing your proposal with the CCC representative may reveal other issues or another way of addressing the problem. The CCC can also advise you on the progress of your proposal once it is accepted into the stream of revisions under consideration.

What happens after the proposal is submitted to the CCC?

The RDA instruction revision proposal is sent to all members of the CCC for review and evaluation. Those members will consult further within their own constituent organizations.

Some of the criteria that are taken into consideration when evaluating a proposed revision are:

  • Is it necessary and appropriate for inclusion in the cataloguing instructions, or is it a matter that is better handled by local interpretations, manuals or RDA workflows?
  • Does it deal with a problem that is frequent or widespread enough to warrant specific mention in the cataloguing code?
  • Does it clarify the text of RDA or remove inconsistencies in the application of the cataloguing instructions? Would it simplify decision making for cataloguers?
  • Is the proposal consistent with the general principles of RDA and with other areas of its text?
  • What is the effect of the proposal on other instructions in RDA? Would acceptance of the revision require additional changes elsewhere in the text of RDA, and would those other changes be acceptable?
  • What effect would the proposed change have on the cataloguing community? Would it require changes to existing cataloguing records? What are the financial implications of the change for institutions using RDA? Does it also have implications for cataloguing systems and the MARC format? 

The CCC representatives on NARDAC will then present the proposal to NARDAC. The NARDAC representative on the RSC will present the proposal to the RSC.

Requirements for submitting a revision proposal

The proposal should be in the form of a dated memorandum that clearly indicates the name and organizational affiliation of the proposer.

The subject or title field of the memorandum should indicate the nature of the proposal and, where applicable, the rule numbers that are the principal focus of the proposed revision and the captions associated with those instructions.

Example:

To: Jane Doe, CAML representative to the CCC

From: John Smith, Head of Cataloguing, Nunavut University

Subject: Proposed revision to RDA, instruction 6.15, "Medium of performance"

The proposal should begin with a clear explanation of the problem that the revision aims to address, and a justification for making the proposed change to RDA. An assessment of the effect of the proposed change should also be included.

Then the proposal should show the proposed changes to the text of the latest edition of RDA. Any related changes that would be required for other instructions in RDA should also be indicated and explained.

Where to submit the revision proposal

If the proposed revision deals with a specific area of cataloguing practice that is the focus of one of the CCC's consulting organizations, it should be sent to the committee member representing that group. For example, proposals concerning the cataloguing of legal material should be submitted to the representative of the Canadian Association of Law Libraries.

General revision proposals may be sent to any of the members of the CCC. Then that CCC member will consult further within his or her constituency and decide whether or not to sponsor and/or endorse the proposal for broader discussion within the CCC.

List of CCC members – 2018-05-02

Canadian Federation of Library Associations (CFLA)

Emma Cross (Chairperson)
Carleton University Library
emma.cross@carleton.ca

Thomas Brenndorfer
CCC representative on NARDAC 
Guelph Public Library
tbrenndorfer@library.guelph.on.ca

Association pour l'avancement des sciences et des techniques de la documentation (ASTED)

Clément Arsenault
Professeur titulaire
Vice-doyen et secrétaire de la Faculté des études supérieures et postdoctorales
Université de Montréal
clement.arsenault@umontreal.ca

Pat Riva
Associate University Librarian, Collection Services
Concordia University, Vanier Library
pat.riva@concordia.ca

Library and Archives Canada

Sarah Stacy
Manager, Bibliographic Description
Library and Archives Canada

Nathalie Mainville
CCC representative on NARDAC
Standards and Systems, Published Heritage
Library and Archives Canada
BAC.Normesdecatalogage-Cataloguingstandards.LAC@canada.ca

Consulting organizations

Association of Canadian Map Libraries and Archives

Sherri Sunstrum
Maps, Data and Government Information Centre (MADGIC)
Carleton University
sherri-sunstrum@carleton.ca

Bibliothèque et Archives nationales du Québec

Daniel Paradis
Bibliothécaire responsable de la normalisation bibliographique
Direction du traitement des collections patrimoniales
Bibliothèque et Archives nationales du Québec
daniel.paradis@banq.qc.ca

Canadian Association for Information Science

Grant Campbell
Faculty of Information and Media Studies
Western University
gcampbel@uwo.ca

Canadian Association of Law Libraries

F. Tim Knight
Head of Technical Services
York University Law Library
tknight@osgoode.yorku.ca

Canadian Association of Music Libraries, Archives and Documentation Centres

Daniel Paradis
Bibliothécaire responsable de la normalisation bibliographique
Direction du traitement des collections patrimoniales
Bibliothèque et Archives nationales du Québec
daniel.paradis@banq.qc.ca

Canadian Association of Research Libraries

Sue Andrews
University of British Columbia Library
susan.andrews@ubc.ca

Canadian Council of Archives

To be determined

Library of Parliament

Laura M. May
Manager, Resource Description and Analysis
Information and Document Resource Service
Library of Parliament
laura.may@parl.gc.ca

Members-at-large

Ian Bigelow
Cataloguing Coordinator
University of Alberta Libraries
bigelow@ualberta.ca

Linda Woodcock
Technical Services and Serials Librarian
Kwantlen Polytechnic University Library
linda.woodcock@kpu.ca

CCC Secretariat

CCC Secretary
Library and Archives Canada
BAC.Normesdecatalogage-Cataloguingstandards.LAC@canada.ca

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