Port of Vancouver Archives [multiple media]

  • Record Information – Brief
    Hierarchical level:
    RG66, R1200-6-X-E.
    Accession number:
    1992-93/290 VFRC
    Type of material:
    Architectural & technical drawings, Maps & cartographic material, Moving images, Objects (including medals & pins), Photographs, Sound recordings, Textual material
    Found in:
    Archives / Collections and Fonds
    Item ID number:
    Link to this page:
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    Context of this record:
  • Date(s):
    [ca. 1900-1993].
    Bilingual equivalent:
    Click here
    Place of creation:
    ca. 7.58 m of textual records
    ca. 4.79 m of graphic material
    46 videocassettes and film reels
    1 audio reel and 14 audio cassettes
    12 maps
    12 folders of technical drawings
    1 board game: laminated playing surface and accompanying pieces
    1 plaque
    Language of material:
    Scope and content:
    The Port of Vancouver Archives Collection is made up of the administrative and operational records of the Archives itself, material it acquired as part of its collecting mandate, and some operational records of the Vancouver Port Corporation.

    The administrative and operational records generated by the Archives include general administrative records, administrative aids and resource materials, and an accession register and index.

    The acquisitions collected by the POV Archives are related to the history of the Port of Vancouver. These records include catalogued acquisitions as well as acquisitions that were unprocessed by the POV Archives at the time of transfer to the National Archives of Canada (later Library and Archives Canada). Records include, but are not limited to: annual reports; publications; hand drawn maps of the harbour; photographs showing vessels, port personnel, aerial views of the harbour and terminals, specific projects, activities, equipment and cargo, and special events; acts and bylaws concerning the Port of Vancouver; copies of minutes of meetings and correspondence from the Privy Council to the Governor General; copies of contracts covering Vancouver Harbour and the Second Narrows Bridge; scrapbooks; brochures, posters, and other publicity material; newsletters such as Viewpoint Vancouver, Port of Vancouver News, Portus, Ports Canada, Scuttlebutt, Manifold, Urban Reader, Pacific Mariner, Waterfront News, and Canada Place; correspondence and conference proceedings; maps of Burrard Inlet, Vancouver Harbour, and Naples.

    The records of the Port itself include those generated within the Port's central filing systems, as well as those created outside these filing systems. Records include, but are not limted to: conference and meeting minutes; equipment purchase and maintenance records; records relating to damage claims made by the Port and against the Port; subject files relating to waterfront development, National Transportation Week, and National Fire Prevention Week; notes from meetings relating to the administration of ports (including St. John's, Halifax, St. John, Quebec, Trois-Rivieres, Montreal, Churchill and Vancouver) under the National Harbours Board; payroll and pension ledgers; National Harbours Board Tariff Committee notes and bylaws; annual reports and financial statements; reports on topics such as feasibility of helicopter acquisition, impact of the port on the economy of the region, marine recreation resource use of Indian Arm and sections of Burrard Inlet, and a risk analysis of tanker traffic movements within the Port of Vancouver; press releases; slide shows for educational and publicity purposes; slides accumulated by the Vancouver Port Corporation Photographic Library relating to equipment and activities, police, Vanterm, historical images, cargo, vessels, graphics, aerials, cruise vessels, and bulk terminals; moving image recordings used to disseminate information about Port functions, and well as moving image recordings relating to other ports and companies that had involvement with the Port (such as cruise lines, stevedores, and the Coast Guard); architectural and technical drawings for sites including Vanterm, Lynnterm, Neptune Terminal, Ballantyne Pier, Centennial Pier, Main Street Extension, Heatley Avenue Tugboat Wharf, Campbell Avenue Fishing Wharf, Second Narrows Bridge, Grain Elevators, sub stations, Gastown Waterfront, and Canada Place.

    Creator / Provenance:
    Biography/Administrative history:
    The Port of Vancouver Archives (POV Archives) was established by the Vancouver Ports Corporation (VPC) within its Corporate Communications Department on November 29, 1989 to "foster awareness of the Port's heritage by collecting, preserving and recording the location of significant historical materials." More specifically, the objectives of the POV Archives were: (1) to establish the Archives in premises constructed and prepared specifically for this purpose, (2) to establish an Archives Advisory Committee to recommend policy and evaluate appropriate acquisitions within established procedures, (3) to evaluate and maintain archival materials in keeping with accepted standards and archival procedures, (4) to collect and preserve archival materials which illustrate the growth and development of the Port of Vancouver, and its administrative agencies, (5) to research established national, provincial, city and municipal archives to locate valuable historical data pertaining to the Port of Vancouver, and incorporate its location into the Port of Vancouver Archives' records, (6) to provide appropriate access to such archival materials as a research resource to the Vancouver Port Corporation and for the general public, students, journalists, etc. (excepting legal restrictions), (7) to contribute to awareness of the Port of Vancouver, (8) to contribute to the Vancouver Port Corporation's corporate image, (9) to seek opportunities for educational and outreach programming to enhance public appreciation of the Port of Vancouver. The Archives officially closed in 1993.
    Finding aid:
    (Paper) Finding aid consists of a file list, including permanent volume numbers, file numbers when applicable, file titles, and dates. (66 Severed)

    Additional information:
    Source of title:
    Title based on the contents of the series.
    Custodial history:
    The files of the POV Archives itself were created by the Archives and remained within its custody. Much of the material collected by POV Archives was accumulated from various sources by the POV archivist. Among the holdings are documents that were donated by private individuals who generated and gathered the records in specific cases. Most of this specific custodial information can be found in the accession register of catalogued holdings and in the correspondence files of the Archives

    The Port of Vancouver Archives was often incorrectly referred to as the Vancouver Ports Corporation Archives as a result of its place within the corporate structure. As a result, some records of the VPC were mistakenly deposited at the Port of Vancouver Archives instead of being transferred to the National Archives of Canada (later Library and Archives Canada).

    The POV Archives was in full-time operation until June of 1990. After that time the Archives, while still officially in existence, became a storage area for incoming records which would remain unprocessed. The situation continued until March of 1993 when the Archives was officially closed and the records were transferred to the National Archives of Canada (later Library and Archives Canada).
    Arrangement note:
    When the Port of Vancouver Archives records were first described, they were assigned permanent volume numbers 137 to 209. In 2012, additional records were included in the series and a comprehensive file list was created. At this time, new permanent volume numbers 1 to 78 were assigned.

    Also, the initial arrangement and description of the Port of Vancouver Archives records treated the records as a fonds comprsing twenty one series. In 2012, the records were arranged as one series within the Vancouver Fraser Port Authority fonds, and one comprehensive file list was created. However, much of the initial arrangement into series was retained. These intial series, and their corresponding volume numbers are:

    1. Port of Vancouver Archives files (volumes 1-6);
    2. POV Archives administrative aids and resource material (volumes 7, 63);
    3. POV Archives accession register and index (volume 7);
    4. POV Archives catalogued acquisitions (volumes 8-12, 15-19);
    5. Vancouver Ports Corporation (VPC) files (volumes 20-26);
    6. VPC subject and project files (volumes 26-28);
    7. Canadian Port Authorities notes of meetings (volume 28);
    8. National Harbours Board (NHB) ledgers (volumes 13-14);
    9. VPC Tariff Committee notes and bylaws (volume 29);
    10. VPC reports (volume 30);
    11. VPC press releases (volume 30);
    12. VPC slide shows (volume 31);
    13. VPC Photographic Library slides (volumes 32-34);
    14. VPC moving images and sound recordings (volumes 35-40);
    15. NHB & VPC architectural & technical plans (volumes 71-82);
    16. J.R. Cunningham collection (volumes 41-44);
    17. POV publicity items (volumes 41, 63, 65);
    18. POV Archives newsletters (volume 45);
    19. POV Archives miscellaneous acquisitions (volumes 45, 63);
    20. POV Archives photographs (volumes 46-58, 63, 67)
    21. POV Archives maps (volumes 66-70)
    Further accruals are not expected.
    Former archival reference no.:
    Other accession no.:
    1992-93/290 VFRC
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