Commitment 1: Fully dedicated to serving all its clients
Digitize 40 million pages in three years, including the 650,000 files of the Canadian Expeditionary Force (CEF) that will be available online
- Proportion of the digitization target from the Three-Year Plan attained : 5% or 2,180,658 pages
- Proportion of CEF files available online: 46% (54% remaining)
Reach 100 million downloads annually from LAC's website
- Proportion attained to date: 25.65 million
- Remaining: 74.35 million
Make one million pages of government records available each year by the block review process
- Annual target: 1 million
- Proportion attained to date: 2.56 million
Assess and process 10 additional kilometres of archives so that they are discoverable for users [three-year target]
- Attainment of the Three-Year Plan target (in km)
- 2016-2017 target: 2.28 km (the projects will begin in the 3rd quarter)
Ensure that LAC's website continues to be one of the top ten most visited federal government sites
Optimize our tools so that 95% of traffic to our website results from a referral by a major search engine such as Google [three-year target]
- Proportion of referral by source of visit
- Search engines: 93%
- Social Media: 5%
- Other sites: 2%
Implement a new integrated library management system for published documents
Table 1
Conclusion of a contract with a supplier of integrated published heritage management services |
Q3 2016 |
Contract in the process of being signed |
Commitment 2: At the leading edge of archival and library science and new technologies
Implement the Destination 2020 action plan
Table 2
LAC commits to fostering a transparent and open internal dialogue |
- More than 15 communications activities took place, including Our Colleagues’ Discoveries presentations and the Signatures Series.
- Increased frequency of internal communications through the In Touch news feed.
|
LAC commits to supporting innovation and streamlining business processes |
- LAC participated in the Interdepartmental Innovation Fair
|
LAC commits to continuing efforts with regard to recognition and engagement |
- Recognition ceremonies and engagement activities held as part of Public Service Week and to highlight the transfer of custody of special-use facilities from Public Services and Procurement Canada (PSPC) to LAC.
- LAC employees invited to contribute to the upcoming edition of Signatures magazine.
|
LAC commits to fostering employee development and providing innovative, reliable and high-performing work tools |
- Creation of a working group to define user needs in terms of online research tools.
- A new and simplified interface for obtaining information technology services available online.
- Improved the intranet site home page to make it easier to access information.
- Launched the Language Twinning Program.
|
Review 10 key operational procedures per year
Table 3
Implementation of computerized system for real property service requests |
Allows for automation of requests for real property services through a portal accessible on the intranet site. The system is intended to facilitate the submission and tracking of requests. |
Q1 2016–2017
[Completed] |
Hold four annual conferences with external experts
Table 4
Lowy Council event: Brad Hill |
April 3, 2016 |
70 |
Thematic seminar: Resource Description and Access (RDA) |
April 28, 2016 |
120 |
Wallot-Sylvestre Seminars: Caroline Brazier |
May 2, 2016 |
205 |
Start to build the new preservation facility
Table 5
Guiding principles for the Gatineau 2 project |
April 2016 |
The guiding principles for Gatineau 2 have been defined and shared. |
Gatineau 2 project Web presence |
June 2016 |
LAC has launched a website dedicated to the project. |
Letter of interest for Gatineau 2 |
June 2016 |
Public Services and Procurement Canada (PSPC) has posted a letter of interest on LAC’s behalf, for the project to build the Gatineau 2 preservation building. |
Functional program |
June 2016
[under way] |
The report on the functional program is being finalized |
Receive 22,000 visitors annually at 395 Wellington Street in Ottawa
- The data will be available in the second quarter.
Preserve 100% of our digital acquisitions using a digital curation platform
Table 6
Request for Information (RFI) |
Q1 (2016-2017)
[Completed] |
25 service providers responded to the Request for Information (RFI) process and 24 of them were met. LAC was thus able to confirm the viability of a digital curation platform. |
Digital collections inventory |
Q3 (2016-2017)
[Under way] |
Work is continuing to develop a digital collections inventory that will allow for the creation of a complete profile of LAC’s digital collections and assets, to identify needs and the risks related to development of the digital curation platform. |
Prioritization of application replacements |
Q4 (2016-2017)
[Under way] |
A review of the status of LAC applications is under way as part of the assessment of LAC’s corporate capabilities. |
Archiving of government records |
Q2 (2017-2018)
[Under way] |
A feasibility study for a government records archival system is being developed. |
Digital asset management system |
Q2 (2017-2018)
[Under way] |
Business requirements are being identified in preparation for a tender to be launched to provide LAC with a digital asset management system. |
Commitment 3: Proactively engaged in national and international networks
Set up a secretariat to manage implementation of the National Digitization Strategy
Table 7
Establishment of secretariat |
The secretariat will be established late in the 2nd quarter. |
Identification of key players and initiatives |
The key players and initiatives in the field of documentary heritage digitization will be identified in the 3rd quarter. |
Creation of a steering committee |
A steering committee will be created in the 3rd quarter. |
Development of work plan |
[Under way] A first draft of the secretariat’s work plan has been developed. |
Reach 10 agreements with new partners by 2019
Table 8
1 |
Canadian Museum of Immigration at Pier 21 |
April 15, 2016 |
10 years |
Co-location agreement to enhance the national presence of LAC by providing a new service offering in the Atlantic region, at Pier 21 in downtown Halifax. |
2 |
National Centre for Truth and Reconciliation |
June 2, 2016 |
Renewal every 12 months |
Agreement to guarantee the preservation and accessibility of Truth and Reconciliation Commission of Canada (TRC) records on residential schools. |
Allow the public to help enhance information related to two collections per year
- Cumulative number of pages to date: 366/521
Provide $1.5M annually for community projects under the Documentary Heritage Communities Program (DHCP) [yearly target]
- Distribution of contributions granted in June 2016 by size
- Major contributions (over $15,000): 60%
- Small contributions ($15,000 or less): 40%
Adopt an international relations strategy
Table 9
Approval of the international relations strategy by the Management Board |
June 2016 |
The international relations strategy was approved by the Management Board on
June 27, 2016. |
Have 10 Canadian representatives on the major international documentary heritage committees [three-year target]
Table 10
International Federation of Library Associations and Institutions |
3 |
International Council on Archives |
6 |
International Internet Preservation Consortium |
1 |
NATO Archives Committee |
2 |
International Organization for Standardization |
3 |
InterPARES Trust |
2 |
Resource Description and Access (RDA) |
2 |
Machine Readable Cataloguing (MARC) |
1 |
DDC Editorial Policy Committee |
1 |
Total |
21 |
Commitment 4: Greater public visibility
Hold a total of 21 exhibitions organized by or in collaboration with LAC [three-year target]
Table 11
Sir John A. Macdonald: Rare and Intriguing Treasures from the Vaults of Library and Archives Canada |
Dalnavert Museum and Visitors’ Centre, Winnipeg, Manitoba |
June 4, 2016 |
Sept. 2016 |
Alter Ego: Comics and Canadian Identity |
395 Wellington, Ottawa, Ontario |
May 12, 2016 |
September 14, 2016 |
A Sunny Legacy: Celebrating Sir Wilfrid Laurier |
Laurier House, Ottawa, Ontario |
June 1, 2016 |
November 20, 2016 |
Create designated space for LAC’s collections in two well-known exhibition venues [three-year target]
Table 12
Signing of an agreement |
Q3 |
[Underway] A memorandum of understanding with the CMH is underway for a room designated to LAC. |
Planning of exhibitions |
Q3-Q4 |
[Under way] The LAC and CMH teams are planning the first exhibition to be presented in 2017 in the LAC-designated room at the museum. |
Double the number of subscribers to LAC’s social media pages [three-year target]
- Total number of subscribers: 51,890
- Facebook: 29,509
- Twitter: 20,699
- YouTube: 1,682
- Proportion of LAC's Three-Year Plan attained - Q1 2016-2017
- Total new subscribers: 49%
- Remaining: 51%
Conclude 60 loan agreements for exhibitions [three-year target]
Table 13
Carol Sawyer: The Natalie Brettschneider Archive |
Art Gallery of Greater Victoria |
October 1, 2016 to
January 8, 2017 |
7 items |
Notman, A Visionary Photographer |
McCord Museum |
November 4, 2016 to
April 17, 2017 |
1 item |
Canada’s Legal System |
Canadian Museum for Human Rights |
October 1, 2016 to
February 28, 2018 |
5 items |
Long-term loan – painting of John A. Pearson |
House of Commons |
June 21, 2016 to
June 21, 2018 |
1 item |
The Wounds of War – A.Y. Jackson. Tom Thomson.1916 |
McMichael Canadian Art Collection |
June 4, 2016 to
January 4, 2017 |
2 items |
Long-term loan – a painting of Sir Wilfrid Laurier |
Office of the Prime Minister |
April 6, 2016 to fall 2019 |
1 item |
Provide a renewed service offer in two Canadian cities [three-year target]
Table 14
Signing of an agreement |
Q1
|
[Completed] In April 2016, LAC signed a memorandum of understanding with the Canadian Museum of Immigration at Pier 21, in Halifax, N.S. |
Transition activities |
Q2-Q4 |
[Under way] Transition and implementation projects are under way and should be completed by Q4. |