Supplementary information tables

Upcoming Internal Audits and Evaluations over the Next Three Fiscal Years

A. Internal audits

In August 2014, Library and Archives Canada (LAC) was designated as a small department; as a result, audit responsibility now rests with the Office of the Comptroller General (OCG). Under the small department model, LAC’s Deputy Head is responsible for ensuring sufficient risk coverage and for determining whether audit work performed by the OCG is providing sufficient risk coverage. Therefore, the Annual Monitoring Plan was developed and presented to LAC senior management to ensure sufficient risk coverage. The Plan substitutes the Three-Year Risk-Based Audit Plan.

The status of implementation of the management action plans following recommendations made by internal audit before LAC was recognized as a small department was provided to Treasury Board Secretariat on February 10, 2015, as part of the annual Management Accountability Framework assessment.

B. Evaluations

Link to Departmental Program Alignment Architecture

Title of the Evaluation

Planned Evaluation Start Date

Planned Deputy Head Approval Date

PAA  2.1 Documentation of Canadian society

Evaluation of documentation of Canadian society

April 2016

March 2017

PAA  2.3 Access to documentary heritage

Evaluation of Access to documentary heritage

April 2016

March 2017

PAA  1.1 Development of regulatory instruments and recordkeeping tools

Evaluation of government information

April 2017

March 2018

PAA 1.2 Collaboration in the management of government records

User fees and regulatory charges

Library and Archives Canada (LAC) has no plans to introduce or amend user fees and regulatory charges under its authority.

Therefore, no information is reported in the table for LAC.

Departmental Sustainable Development Strategy - Green Procurement

Scope and Context

In August 2014, Library and Archives Canada (LAC) was designated as a small department. To meet green procurement policies and targets, the institution has based its approach on key elements of Public Works and Government Services Canada (PWGSC) procurement tools and instruments. LAC’s processes for standing offers and supply arrangements meet federal government green procurement standards.

Approach

In addition to using PWGSC’s procurement instruments, LAC will develop new ecological procedures for the disposal of used toner cartridges. LAC will implement these procedures and inform staff accordingly. The disposal of used toner cartridges will be managed by the Contracting and Materiel Management Section (CMMS), which will coordinate with the Strategic Accommodations Division for pick-up of the used toner cartridges. It is anticipated that used toner cartridges will be sold via the GCSurplus website.

Awareness

To promote awareness, LAC will prepare communications to inform the administrative community of the new disposal procedures for toner cartridges. The new procedures will also be displayed on procurement applications in LAC’s Collaboration Portal.

Management Processes and Controls

LAC’ approach to further implement the Policy on Green Procurement includes the re-use and disposal of materiel assets. LAC will continue to handle surplus electronic and electrical waste in an environmentally appropriate manner. This includes the donation of surplus waste to Industry Canada’s Computers for Schools Program and appropriate recycling for the disposal of electronic and electrical waste by authorized recyclers.

LAC has identified opportunities to integrate green procurement and environmental consideration with the purchase of 77 new monitors that have a mercury-free LED panel, arsenic-free glass and a chassis made of more than 25% post-consumer recycled plastics. Equipped with the PowerNap system, these monitors will automatically dim to a minimum brightness level and even go into sleep mode when no movement is detected.

Performance indicators

Performance Target

CMMS and Strategic Accommodations will work together to ensure the pick-ups are done every month and sales are issued at least six times a year.

LAC will report against the amount of sales that were done in the year for used ink cartridges.

The institution will compare the power consumption from a regular monitor (Asus 25.9 Watts) to the newer models (Dell 16 Watts) to identify the power savings.

Save on 9.9 watts of power on 9% of all monitors

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