Supplementary Information Tables (2019-2020)

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Gender-based analysis plus

Table 1: General information
Governance structures

Library and Archives Canada (LAC) is responsible for delivering on the government's commitment, as outlined in Budget 2018, to attain gender equality goals for Canada based upon the government's new Gender Results Framework.
To that end, LAC will pursue and develop its Gender-based analysis plus (GBA+) action plan to integrate GBA+ into the development of policies, programs, services and related tools in the 2019–2020 fiscal year.

  • The Strategic Research and Policy Division at LAC coordinates current systems of accountability for implementation of GBA+. GBA+ Analysis Grids are subject to periodic review by this sector's executive governance committee. A plan for a formal intra-organizational consultation is currently underway to enable LAC to prioritize analyses among its policies, programs and services subject to GBA+.
  • In the last fiscal year, LAC's GBA+ Strategy was consolidated and refined for integration into organizational decision-making process The extent to which GBA+ is de facto included in decision making within the organization will be assessed. Active monitoring will take place by by dedicated personnel who update internal GBA+ templates and guidance documents, and communicate results. 
The Strategic Research and Policy Division at LAC is the Responsibility Centre for GBA+. It is from this division that intra-organizational consultations and governance strategies are developed. LAC will actively engage with Women and Gender Equality Canada to continue optimizing information, guidance and best practices.
Human resources

Not applicable.

The implementation of GBA+ at LAC is a horizontal responsibility that is shared by all branches of the institution. Strategic Research and Policy Division will coordinate the GBA+ agenda, but key areas of the institution will contribute to its implementation by providing time and resources toward the education of employees and adopting practices that are in line with GBA+.

Planned initiatives
  • Currently, LAC is examining the best ways in which to raise awareness and engage various l branches of the institution. This is the aim of current intra- organizational consultations, among others.
  • These consultations will lead to the development, implementation and evaluation of GBA+ guidelines at LAC.
  • It is expected that key areas of the institution will contribute to its implementation by providing time and resources to train employees. Completion of the online Introduction to GBA+ course, mandatory since 2016–2017 for all organizational analysts and executives involved in policy development, will be monitored. Other GBA+ learning opportunities, in-house courses and knowledge transmission, Gender Budgeting, and on-the-job coaching on GBA+ will take place.
GBA+ will be applied to major initiatives in 2019-20 and monitored.

Status report on transformational and major Crown projects

Table 2: General information
Project name Gatineau 2 Project
Link to department's Program Inventory Preservation Program
Description

The Gatineau 2 Project is a key element of Library and Archives Canada's (LAC) Long-Term Real Property Plan. It involves the construction of a new state-of-the-art preservation facility (Gatineau 2) aimed at meeting, in a sustainable manner, LAC's program and collection needs for its analogue archival holdings and the  optimization of the current Preservation Centre's vaults.  It will also provide for the funding, maintenance and operations of both facilities.

The specialized new facility will be constructed on Crown land adjacent to, and linked to, LAC's existing Preservation Centre in Gatineau, Quebec. By having the two buildings physically linked, risks to archival holdings, when they are transported from one building to the other, will be reduced. The building will be designed to meet stringent standards for long-term archival preservation, and it will employ modern and highly space-efficient shelving technology. The Gatineau 2 Project will also support the government's sustainable development objectives.

The Gatineau 2 Project will be delivered under the Design-Build-Finance-Operate-Maintain (DBFOM) procurement model through a Public-Private Partnership (P3).
Project outcomes

Construction of a state-of-the-art special-purpose facility.

The facility will allow for the long-term storage and preservation of LAC's analogue records, in an optimal environment.

Maximized use of space in the current Preservation Centre will be achieved through the optimization of its vaults.
Industrial benefits It is expected that the construction of the preservation facility could result in the creation of direct and indirect non-government jobs in the National Capital Region over the duration of the project and have a positive impact on the local and regional economies.
Sponsoring department Not applicable
Contracting authority Public Services and Procurement Canada (PSPC)
Participating departments

In addition to working closely with PSPC, LAC is collaborating regularly with the following federal departments and organizations to deliver The Gatineau 2 Project:

  • Canadian Heritage, as LAC is part of its portfolio, and as an ex-officio member of the Gatineau 2 steering committee;
  • Justice Canada, as the project's legal authority;
  • Treasury Board Secretariat, as an ex-officio member of the Gatineau 2 steering committee, and as responsible for the Centre for Greening Government; and
  • Shared Services Canada, as provider of technical specifications and IT guidelines.

LAC also consults other departments on specific issues:

  • Natural Resources Canada, as experts to identify the best initiatives to implement in complying with the Greening Government Strategy;
  • Employment and Social Development Canada (Accessibility Secretariat), as an expert on the CSA (B651) standard on accessibility in federal infrastructure;
  • Environment and Climate Change Canada, as the lead for the process of the Service Standards and Performance Targets for Permitting Decisions under the Species at Risk Act;
The National Capital Commission, as the lead for federal approvals for land use, design and real estate transactions.
Prime contractor Not applicable
Major subcontractors Not applicable
Project phase Procurement Process
Major milestones
  • Procurement options analysis (completed in March 2017).
  • Renewal of letter of interest (completed in July 2017).
  • Launch of Request for qualifications, which is intended to pre‑qualify three respondents for an invitation to tender in the potential Public-Private Partnership (P3) (completed in October 2017).
  • Assessment of Request for qualifications (completed in March 2018).
  • Launch of Request for proposals for the selection of a private‑sector partner to construct and operate the new building (completed in March 2018).
  • Request for Proposals assessment (completed in January 2019)
  • Selection of the private partner (completed in January 2019)
  • Granting of the contract (Spring 2019)
  • Project implementation begins (spring 2019)
  • Start of the Operation, Maintenance and Rehabilitation phase of the existing Preservation Centre (2020-2021)
  • Completion of construction of the new preservation facility (2022)
  • Start of the relocation of the documentary collections (2022)
  • Start of optimization work on the existing Preservation Centre (2022)
  • Completion of optimization work on the existing Preservation Centre (2023)
End of the relocation of the documentary collections (2024)
Progress report and explanation of variances The project is on schedule and within scope. The new facility is expected to be operational in 2022 and the optimization work on the existing Preservation Centre is expected to be completed in 2023. Work related to the relocation of the documentary holdings is expected to be completed in 2024.

Disclosure of transfer payment programs under $5 million

Table 3: General information
Name of transfer payment program

Supporting the Documentary Heritage Communities Program (DHCP)

Payments are voted.
End date No end date
Type of transfer payment Contribution
Type of appropriation Main estimates
Link to department's Program Inventory Outreach and support to communities
Main objective The DHCP has the following objectives:
  • Increase access to, and awareness of, Canada's local documentary heritage institutions and their holdings; and
  • Increase the capacity of local documentary heritage institutions to better sustain and preserve Canada's documentary heritage
Planned spending in 2019–20 (dollars) $1,500,000
Fiscal year of last completed evaluation Evaluation was completed in October, 2018: Evaluation of Supporting the Documentary Heritage Communities Program, 2015–2016 to June 2017
Fiscal year of planned completion of next evaluation (if applicable) Not applicable
General targeted recipient groups Incorporated and non-incorporated non-profit associations and organizations are the targeted recipient groups:
  • Libraries
  • Archives
  • Historical societies
  • Professional library and archival associations
  • Genealogical organizations or societies
  • Organizations with an archival component
  • Indigenous organizations and Indigenous government institutions

2019–20 Departmental Sustainable Development Strategy

Context for the Departmental Sustainable Development Strategy

Although LAC is not bound by the Federal Sustainable Development Act and is not required to develop a full departmental sustainable development strategy, LAC adheres to the principles of the Federal Sustainable Development Strategy (FSDS) by implementing the Policy on Green Procurement.

The Policy on Green Procurement supports the Government of Canada's effort to promote environmental stewardship. In keeping with the objectives of the policy, LAC supports sustainable development by integrating environmental performance considerations into the procurement decision making process through the actions described in the "FSDS goal: low-carbon government" table in section 2, below.

Commitments for Library and Archives Canada

Table 4: FSDS goal: low-carbon government
FSDS target FSDS contributing action Corresponding departmental action(s) Support for UN Sustainable Development Goal target* Starting points where available and performance indicators for departmental actions Programs where the departmental actions will occur
Reduce greenhouse gas (GHG) emissions from federal government buildings and fleets by 40% below 2005 levels by 2030, with an aspiration to achieve it by 2025 Support the transition to a low‑carbon economy through green procurement
  1. Train procurement and materiel management staff to support this policy objective (reduction of greenhouse gas emissions)
Goal 12: Ensure sustainable consumption and production patterns
Indicator 12.7: Promote public procurement practices that are sustainable, in accordance with national policies and priorities.
  1. Number and percentage of employees who completed the Canada School of Public Service Green Procurement course (C215)
    Starting point: 7 out of 7 employees in 2017-18 (100%)
    2019-20 target: 8 out of 8 employees (100%)
  • Internal Services
  1. Integrate this FSDS objective into the procurement and materiel managers' performance evaluation
  1. Number and percentage of managers and functional heads of procurement and materiel whose performance evaluation includes this goal
    Starting point: 2 out of 2 managers or heads in 2017-18 (100%)
    2019-20 target: 3 out of 3 managers or heads (100%)
  • Internal Services
  1. Integrate environmental performance considerations into procurement management processes and controls; collaborate with Public Services and Procurement Canada, and use the green procurement tools available.
  1.  1 Volume of used toner cartridges sold for recycling purposes

Starting point in 2017–18: 3 batches of cartridges

2019–20 target: 3 batches

  1.  2 Percentage of surplus electronic equipment disposed of in an environmentally appropriate manner (percentage of equipment donated to Innovation, Science and Economic Development Canada's (ISED) Computers for Schools Program combined with percentage provided to certified recyclers)

Starting point in 2017–18: 100%

  • 90% of equipment was donated to ISED's Computers for Schools Program
  • 10% of equipment was given to certified recyclers (batteries, power supplies, etc.)

2019–20 target: 100%

  • 90% of equipment will be donated to ISED's Computers for Schools Program
  • 10% of equipment will be given to certified recyclers (batteries, power supplies, etc.)

 

  • Internal Services
  1. Promote the use of taxi carpooling when going from one LAC building to another
  1. Number of annual communications by means of messages on the LAC intranet, the administrative services forum, the management forum and the senior management forum
    Starting point: Not applicable
    2019-20 target: 4
  • Internal Services
  1. Integrate environmental performance considerations into its hardware procurement process by replacing obsolete hardware with new energy-efficient models
  1. Percentage of IT material more than five years old replaced by new energy-efficient models

Starting point in 2017-18:

  • 28% of laptops
  • 16% of PCs

2019-20 target:

  • 20% of laptops will be replaced (approx. 200 laptops)
  • 2% of PCs will be replaced (approx. 2 PCs)
  • Internal Services
  1. Replace light vehicles at the end of their life cycle with hybrid or zero-emission vehicles
  1. Percentage of LAC's fleet replaced by hybrid or zero-emission vehicles by 2020
    Given the number of LAC's vehicles (1), GHG emissions from its fleet are insignificant
  • Internal Services
  1.  1 As part of the Greening Government Strategy, LAC will work with Treasury Board Secretariat (TBS) and Natural Resources Canada (NRCan) to establish measures and targets to: 1. Reduce greenhouse gas (GHG) emissions from its real property; and 2. Increase the resilience of assets, services and operations to adapt to climate change




















  1.  2 Reduce the environmental footprint by continuing to implement its long-term infrastructure plan
  1.  1 Following the study by Natural Resources Canada (NRCan) in 2018, it was determined that:
  • The new preservation building (Gatineau 2) will be built to net‑zero carbon standards. Residual GHG emissions associated with its very low carbon emission electrical system will be about 5.4 tons per year.
  • The current Preservation Centre will reduce its GHG emissions by 80% by 2050 to about 460 tons annually compared to 2,000 tons annually at present.
  • In addition, in 2019-2020, LAC will undertake a case study of its building in Winnipeg to determine the technologies available and the investments needed to reduce GHG emissions produced directly or indirectly through the use of fossil fuels.
  1.  2 Target: Following construction of the new preservation facility (Gatineau 2) and optimization of the space used in the current Preservation Centre, LAC will reduce its physical footprint by about 48% by 2025, reducing the number of specialized facilities from 10 (2017-2018) to 5.
  • Internal Services







  • Internal Services
  • Preservation Program
  1. Improve the energy efficiency of buildings and operations by continuing to reduce energy consumption
  1. LAC will continue to replace fluorescent bulbs with LED bulbs at the Preservation Center and at its building in Winnipeg.
  • Internal Services

Integrating sustainable development

LAC is integrating in its decision‑making tools sustainable development impact assessments by preparing analysis reports for its investment projects in the facilities it manages and administers. Beginning in 2018‑2019, LAC will conduct a feasibility study on the reduction of GHG emissions as part of the planning stage of each new project.

Construction of the new preservation facility (Gatineau 2) will begin in 2019‑2020. This investment in an ultramodern, sustainable, green and net‑zero carbon building will be a first for the federal government. Energy consumption will be reduced through building design strategies and energy efficiency measures. The intrinsic carbon in building materials will also be kept to a minimum. Furthermore, in keeping with the Greening Government Strategy and the Federal Sustainable Development Strategy (FSDS), the partner selected to build Gatineau 2 will be required to prepare a waste management plan and implement procedures for the reduction, reuse and recycling of materials as much as possible. This will enable the redirection of 90% of waste from landfills. All wastewater will be treated on the construction site, away from the protected natural habitat of the striped chorus frog, which is designated as an endangered species. This measure will ensure preservation of the quality of water flowing toward this habitat area. 

The partner selected will also meet the requirements of the above‑mentioned federal strategies to make the existing Preservation Centre more environmentally friendly by seeking to reduce GHG emissions by 40% by 2030 and by 80% by 2050. It will also apply sustainable solutions to managing the operation and maintenance of both buildings. Lastly, it will prepare an annual sustainability report on the economic, environmental and social impacts of the activities of the two buildings in keeping with the guidelines of the Global Reporting Initiative.

LAC is reducing its environmental impact by combining its collections in fewer facilities with high-density storage systems. By 2025, LAC's collection storage and public access services will be offered in 5 specialized facilities, compared to 10 in 2017‑2018.

LAC is also contributing to the greening of the government by using systems and structures with optimum energy performance, reducing the shipping of the collection between LAC facilities across Canada, and adopting and implementing Leadership in Energy and Environmental Design (LEED®) standards for all its building management activities. The Preservation Centre is BOMA BEST® "Gold" certified, and meets BOMA BEST practices in environment management and energy performance.

When available, LAC uses the green procurement tools provided by Public Services and Procurement Canada.
In its day‑to‑day activities, LAC promotes environmental protection and supports sustainable development by helping to reduce waste and encouraging recycling. For example, ink cartridges are collected monthly and sold for recycling through the Government of Canada surplus website. In addition, LAC uses reusable materials (frames, screens, 4 litre water jugs rather than individual plastic bottles, etc.) at its conferences and public events. LAC also encourages sorting waste by providing the public and employees with collection bins.

Strategic Environmental Assessment (SEA)

LAC ensures that its decision-making process takes into account the objectives and targets of the FSDS.

To date, LAC has not conducted a detailed strategic environmental assessment of policy, plan and program proposals. Public statements on the results of LAC's assessments will be made when an initiative that has undergone a detailed SEA is announced.

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