Supplementary information 2017-18

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Evaluations

Table 1: Evaluations completed, or planned to be completed, in 2017–18
Title of evaluation Link to the department’s Program Alignment Architecture Status on March 31, 2018 Deputy head approval datetable 1 note *
Government information Strategic outcome: Government information is managed to support government accountability (SO 1); Development of disposition authorizations (Program 1.1); Collaboration in the management of government records (Program 1.2) Ongoing Deferred to 2018–19: Preliminary results were presented to the Departmental Performance Measurement and Program Evaluation Committee in May 2018. The report will be tabled for final approval at the next committee meeting in September 2018.
Horizontal study on web archiving Strategic outcome: Canada’s documentary heritage is preserved and accessible to current and future generations (SO 2); Acquisition and processing of documentary heritage (Program 2.1); Preservation of documentary heritage (Program 2.2); Access to documentary heritage (Program 2.3) Other This initiative will be part of the planned evaluation of the digital component of the Preservation Program of the Departmental Results Framework.
Table 1 Notes
Table 1 Note *

An evaluation is considered complete when the deputy head approves the evaluation report (including a management response and an action plan).

Return to table 1 note * referrer

Fees

Owing to legislative changes, the 2017 to 2018 fees results will be published in a separate report. The Fees Report is currently under development, and the link to the Fees Report, once tabled in Parliament, will appear on this web page by March 31, 2019.

Status report on transformational and major Crown projects

Table 14: General information
Project name Gatineau 2 Project
Description The Gatineau 2 Project is a key element of Library and Archives Canada’s (LAC) Long-Term Real Property Plan. It consists of the construction of a new state-of-the-art preservation facility (Gatineau 2) aimed at meeting, in a sustainable manner, LAC’s program and collection needs for its analogue archival holdings and the optimization of the current Preservation Centre’s vaults. It will also provide for the funding, maintenance and operations of both facilities.
The specialized new facility will be constructed on Crown land adjacent to, and linked to, LAC’s existing Preservation Centre in Gatineau, Quebec. By having the two buildings physically linked, risks to archival holdings, when they are transported from one building to the other, will be reduced. The building will be designed to meet stringent standards for long term archival preservation, and it will employ modern and highly space-efficient shelving technology. It will also meet the government’s sustainable development objectives.
The Gatineau 2 Project will be delivered under the Design-Build-Finance-Operate-Maintain (DBFOM) procurement model through a Public-Private Partnership (P3).
Project outcomes Construction of a state-of-the-art special-purpose facility.
The facility will allow for the long-term storage and preservation of LAC’s analogue records, in an optimal environment.
Maximized use of space in the current Preservation Centre will be achieved through the optimization of its vaults.
Industrial benefits Not applicable for LAC in 2017–18
Sponsoring department Not applicable
Contracting authority Public Services and Procurement Canada (PSPC)
Participating departments In addition to working closely with PSPC, LAC is collaborating regularly on the Gatineau 2 Project with the following federal departments and organizations:
  • Canadian Heritage, as LAC is part of the Department’s portfolio and responsibilities, and also as an ex-officio member of the Gatineau 2 Senior Steering Committee;
  • Justice Canada, as the project’s legal authority;
  • Treasury Board of Canada Secretariat (TBS), as an ex-officio member of the Gatineau 2 Senior Steering Committee, and also through the TBS Centre for Greening Government; and
  • Shared Services Canada, as provider of technical specifications and IT guidelines.
LAC also consults other departments on specific issues:
  • Natural Resources Canada, as expert on determining the best initiatives to implement for complying with the Greening Government Strategy.
  • Employment and Social Development Canada’s Accessibility Secretariat, as expert on the CSA B651 standard for accessibility in federal government infrastructure.
  • Environment and Climate Change Canada, as process owner for service standards and performance targets for licensing decisions under the Species at Risk Act.
  • The National Capital Commission, as responsible for federal government approvals for land use, design and real estate transactions.
Prime contractor Not applicable
Major subcontractors Not applicable
Project phase Planning and Procurement Phase
Major milestones
  • Procurement options analysis (completed in March 2017).
  • Renewal of letter of interest (completed in July 2017).
  • Launch of Request for qualifications, which is intended to pre‑qualify three respondents for an invitation to tender in the potential Public-Private Partnership (P3) (completed in October 2017).
  • Assessment of Request for qualifications (completed in March 2018).
  • Launch of Request for proposals for the selection of a private‑sector partner to construct and operate the new building (completed in March 2018).
Progress report and explanation of variances Not applicable

Departmental Sustainable Development Strategy

1. Context for the Departmental Sustainable Development Strategy

The 2016–2019 Federal Sustainable Development Strategy (FSDS):

  • sets out the Government of Canada’s sustainable development priorities
  • establishes goals and targets
  • identifies actions to achieve them, as required by the Federal Sustainable Development Act

In keeping with the objectives of the Act to make environmental decision making more transparent and accountable to Parliament, Library and Archives Canada (LAC) supports reporting on the implementation of the FSDS and its Departmental Sustainable Development Strategy, or equivalent document, through the activities described in this supplementary information table.

2. Sustainable Development in LAC

Although LAC was not bound by the Federal Sustainable Development Act and was not required to develop a full departmental sustainable development strategy in 2017–18, the institution takes actions to achieve this goal: a low-carbon government. This supplementary information table presents available results pertinent to this goal.

3. Departmental performance by FSDS goal

The following table provides performance information on LAC’s actions in support of the FSDS goal listed in section 2.

FSDS goal: low-carbon government. The Government of Canada leads by example by making its operations low-carbon.

Table 15: FSDS goal: low-carbon government
FSDS target(s) FSDS contributing action(s) Corresponding departmental
action(s)
Support for UN Sustainable Development Goal targettable 15 note * Starting point(s), target(s) and performance indicator(s) for departmental actions Results achieved

Reduce greenhouse gas emissions from federal government buildings and fleets by 40% below 2005 levels by 2030, with an aspiration to achieve it by 2025.

Support the transition to a low-carbon economy through green procurement. Support clean technologies and green products and services by taking environmental considerations into account in purchasing decisions. Action 1: Train procurement and materiel management staff to support green procurement. Goal 12: Ensure sustainable consumption and production patterns
Indicator 12.7: Promote public procurement practices that are sustainable, in accordance with national policies and priorities.
Indicator 1: Number and percentage of employees who completed the Canada School of Public Service Green Procurement course (C215), or an equivalent

Starting point in 2016–17: 7 (100%)

2017–18 target:
7 (100%)
Result 1: (7) 100%
Action 2: Integrate environmental performance considerations into procurement management processes and controls; collaborate with Public Services and Procurement Canada, and use the green procurement tools available. Goal 12: Ensure sustainable consumption and production patterns
Indicator 12.7: Promote public procurement practices that are sustainable, in accordance with national policies and priorities.

Indicator 2.1: Volume of used toner cartridges sold for recycling purposes

Starting point in 2016–17: Not applicable

2017–18 target: 3 batches of cartridges
Result 2.1: 3 batches, a total of 665 cartridges
Indicator 2.2: Percentage of surplus electronic equipment disposed of in an environmentally appropriate manner (percentage of equipment donated to Innovation, Science and Economic Development Canada’s (ISED) Computers for Schools Program combined with percentage provided to certified recyclers)

Starting point in 2016–17:
100%
  • 90% of equipment was donated to ISED’s Computers for Schools Program
  • 10% of equipment was given to certified recyclers (batteries, power supplies, etc.
2017–18 target: 100%
  • 90% of equipment will be donated to ISED’s Computers for Schools Program
  • 10% of equipment will be given to certified recyclers (batteries, power supplies, etc.)
Result 2.2:
  • 90% of equipment was donated to ISED’s Computers for Schools Program
  • 10% of equipment was given to certified recyclers (batteries, power supplies, etc.)
Indicator 2.3: Percentage of computer equipment over five years old replaced by new energy-efficient models

Starting point in 2016–17:
  • 70% of laptops over five years old
  • 40% of personal computers (PCs) over five years old
2017–18 target:
  • 41% of laptops over five years old
  • 25% of PCs over five years old
Result 2.3:
  • 28% of laptops more than five years old in 2017–18
A number of the new laptops earmarked for the replacement of laptops more than five years old had to be reallocated to replace defective laptops and to equip new employees.
  • 16% of PCs over five years old in 2017–18
PCs continue to perform well after five years. Therefore, they are replaced only when they are no longer in working order.
Table 15 Notes
Table 15 Note *

This new element shows how departments are contributing to achieving the UN Sustainable Development Goals (SDGs) and targets.

Return to table 15 note * referrer

4. Report on Strategic Environmental Assessment

LAC incorporates sustainable development impact assessment into its decision-making process and decision-making tools by conducting investment analysis reports (IARs) for major investment projects in buildings that it manages and administers.

LAC is reducing its physical footprint by consolidating its space requirements and using modern storage access systems. LAC is greening its operations through the use of efficient building systems and structures, by reducing the requirement to transport holdings between dispersed facilities across Canada, and by adopting and implementing appropriate Leadership in Energy and Environmental Design (LEED) standards for all property management activities.

LAC uses the green procurement tools put in place by Public Services and Procurement Canada when available.

LAC also promotes environmental protection and supports sustainable development by contributing to waste reduction and recycling. For example, toner cartridges are collected monthly and sold for recycling through the Government of Canada’s surplus website. As well, when holding conferences and public events, LAC uses reusable materials, such as frames, screens, and 4-litre jugs of water instead of individual plastic bottles. LAC also encourages the sorting of waste by making appropriate collection bins available to the public and employees.

Strategic Environmental Assessment

During the 2017–18 reporting cycle, LAC had no proposals that required a Strategic Environmental Assessment, and no public statements were produced.

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