Report on Annual Expenditures for Travel, Hospitality and Conferences: 2016-17

Table: LAC's annual expenditures for travel, hospitality and conferences

This table shows the total for different categories of expenditures, in dollars, for 2016 and 2017. It also indicates the variance between the amounts for those two years for each category of expenditure.

(in dollars)

Expenditure category​

Expenditures for the year ending March 31, 2017 (a)

Expenditures for the previous year ending March 31, 2016 (b)

Variance (a-b)

Travel – Public servants

$​639,951.72

$669,541.79

($29,590.07)​

Travel – Non-public servants

$88,118.23

$​45,545.72

$42,572.51

Total travel expenditures

$728,069.95

$715,087.51

$12,982.44​

Hospitality

$​47,189.20

$19,320.02

$27,869.18​

Conference fees

$​3,179.01

$21,453.86

($18,274.85)​

​Total

$778,438.16​

$755,861.39

$22,576.77

​International travel by Minister and Minister’s staff (also included in non-public servant travel)

$​0

$0

$0

Significant variances compared to the previous fiscal year

This section is used to provide a brief explanation of significant variances compared to expenditures for the previous fiscal year in each category.

Travel

Public servants

In comparaison with 2015-2016, travel expenditures by public servants in 2016–2017 have slightly decreased.

Non-public servants

In comparaison with 2015-2016, travel expenditures by non-public servants in 2016-2017 have increased, primarily due to the following reason:

One of LAC’s key commitments to Canadians stated in its Three-Year Plan is to showcase the treasures in its collections and to increase access to its collection. One of the best ways to achieve this is to offer a diverse public programming. In 2016–2017, LAC intensified its efforts in support of this commitment and increased the number of events it held, including exhibitions, book launches and conferences. Along with these activities, LAC also encouraged national and international exchanges to promote the sharing of expertise in the areas of archival, library and information sciences, and history by coordinating forums and meetings. Consequently various partners and stakeholders from national and international networks were invited to take part in these events, forums and meetings, which resulted in an increase in travel expenditures by non-public servants in 2016–2017. Inversely since LAC acted as host the travel expenses for public servants have for their part decreased.

Hospitality

In comparison with 2015-2016, the organization’s hospitality expenses have increased, primarily due to the following reason:

As noted above, one of the best ways to showcase the treasures in the collection and to increase access to it (one of LAC’s key commitments to Canadians) is to hold public events. Accordingly, the hospitality expenditures were increased in order to maximize the impacts of holding more events, such as exhibitions, book launches and conferences. Furthermore, to foster the sharing of expertise in the areas of archival, library and information sciences, and history, hospitality expenses were encured for the purpose of courtesy during the forums and meetings consequently increasing the hospitality expenses in 2016-2017.

Conference Fees

In comparison with 2015-2016, the variance in conference fees for 2016–2017 has decreased, following the application of a new intrepretation of the classification of the conference expenses and training expenses.

Date modified: