Report on Annual Expenditures for Travel, Hospitality and Conferences: 2015-16

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the annual travel, hospitality and conference expenditures for Library and Archives Canada for the fiscal year ending March 31, 2016. It also explains variances from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Travel, hospitality and conference expenditures incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government's priorities.

The Library and Archives of Canada Act came into force in 2004 and created Library and Archives Canada (LAC), whose mandate is:

  • to preserve the documentary heritage of Canada for the benefit of current and future generations;
  • to serve as a source of enduring knowledge accessible to all, contributing to the cultural, social and economic advancement of Canada as a free and democratic society;
  • to facilitate in Canada cooperation among the communities involved in the acquisition, preservation and diffusion of knowledge; and
  • to serve as the continuing memory of the Government of Canada and its institutions.

In carrying out its mandate, LAC networks with key players from the documentary heritage community both in Canada and abroad to ensure that documentary resources acquired reflect the wealth and diversity of Canadian society. With respect to the digital environment, LAC innovates to ensure management, preservation and long‑term access to its vast collection for current and future generations. In collaboration with its partners, LAC also endeavours to make its collection more visible and easier to access by offering services that address the needs of all its clients: government institutions, donors, academics, researchers, archivists, librarians, students, genealogists and the general public. LAC is a proactive institution that is at the leading edge of archival and library science and new technologies.

Table: LAC's total Annual Expenditures for Travel, Hospitality and Conferences for the Fiscal Year 2015–2016

This table shows the total for different categories of expenditures, in thousands of dollars, for 2015 and 2016. It also indicates the variance between the amounts for those two years for each category of expenditure.

(in thousands of dollars)

Expenditure Category​ Expenditures for the Year Ending March 31, 2016 (a)​ Expenditures for the Previous Year Ending March 31, 2015 (b)​ Variance
(a-b)​

​Travel — Public Servants

​$670 $518 $152 ​
Travel — Non-Public Servants​ ​$46 ​$20 ​$26
Total Travel $716​ ​$538 $178
Hospitality ​$19 ​$14 ​$5
Conference Fees ​$21 $3 $18​
​Total $756 ​$555 $201​
​International Travel by Minister and Minister’s Staff (also included in Non-Public Servant travel) ​$0 ​$0 $0 ​

Significant variances compared with the previous fiscal year

This section is used to provide a brief explanation of significant variances from the previous year's annual expenditures for each category.

Travel

Public servants:

Compared with fiscal year 2014–2015, travel expenditures by public servants increased mainly due to the following:

Under two of its strategic priorities, namely, to be an institution that is proactively engaged with national and international networks, in an open and inclusive way, and to be an institution with greater public visibility, highlighting the value of its collection and services, LAC held meetings with various stakeholders and national and international networks, which resulted in an increase in travel expenditures for 2015-2016.

Non-public servants:

Compared with fiscal year 2014–2015, departmental travel expenditures by non-public servants increased mainly due to the following:

Collaboration activities with the various above-mentioned stakeholders also explain the increase in travel expenditures by non‑public servants for 2015-2016.

Hospitality

Compared with fiscal year 2014–2015, departmental hospitality expenditures increased mainly due to the following:

Collaboration activities with the various above-mentioned stakeholders also explain the increase in hospitality expenditures for 2015-2016.

Conference Fees

Conference fees for 2015-2016 include registration fees for participants representing the organization in an official capacity.

In 2015-2016, LAC increased its participation in conferences held by its stakeholders in order to promote the achievement of its strategic priorities, specifically its priority to become an institution that is proactively engaged with national and international networks. LAC's expert and professional staff actively contributed to the content of these conferences and gave several presentations.

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