Report on Annual Expenditures for Travel, Hospitality and Conferences: 2014-15

As required by the Treasury Board Directive on Travel, Hospitality, Conference and Event Expenditures, this report provides information on the annual expenditures for each of travel, hospitality and conference fees for Library and Archives Canada (LAC) for the fiscal year ending March 31, 2015. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conference fees incurred by federal departments and agencies are related to activities that support a departmental or agency mandate and the government’s priorities.

The Library and Archives of Canada Act came into force in 2004 and created Library and Archives Canada (LAC), whose mandate is:

  • to preserve the documentary heritage of Canada for the benefit of current and future generations;
  • to serve as a source of enduring knowledge accessible to all, contributing to the cultural, social and economic advancement of Canada as a free and democratic society;
  • to facilitate in Canada co-operation among the communities involved in the acquisition, preservation and diffusion of knowledge; and
  • to serve as the continuing memory of the Government of Canada and its institutions.

As part of its mandate, LAC works in consultation with other institutions, at home and abroad, to ensure that the documentary heritage acquired is preserved and made accessible to current users and future generations. In Canada, LAC works closely with various partners who have similar mandates, such as universities, provincial institutions and private organizations. LAC also works internationally to find solutions to the challenges of the digital age and to set standards that facilitate collaboration.

Table: LAC's total Annual Expenditures for Travel, Hospitality and Conferences for the Fiscal Year 2014–2015

This table shows the total for different categories of expenditures, in thousands of dollars, for 2014 and 2015. It also indicates the variance between the amounts for those two years for each category of expenditure.

(in thousands of dollars)

Expenditure Category​ Expenditures for the Year Ending March 31, 2015 (a)​ Expenditures for the Previous Year Ending March 31, 2014 (b)​ Variance
(a-b)​

​Travel — Public Servants

​$518 $445 ​$73
Travel — Non-Public Servants​ ​$20 ​$1 ​$19
Total Travel ​$538 ​$446 ​$92
Hospitality ​$14 ​$6 ​$8
Conference Fees ​$3 ​$1 ​$2
​Total ​$555 ​$453 ​$102
​International Travel by Minister and Minister’s Staff (also included in Non-Public Servant travel) ​$0 ​$0 $0 ​

Significant variances compared to the previous fiscal year

This section is used to provide a brief explanation of significant variances from the previous year’s annual expenditures for each category.

Travel

Public servants:

Compared with fiscal year 2013-2014, departmental travel expenditures by public servants increased mainly due to:

As part of one of its strategic priorities to adopt a collaborative approach to fulfill its mandate and support documentary heritage communities, LAC held in 2014-2015 a number of meetings with various stakeholders, and national and international networks, resulting in an increase of travel fees for this fiscal year.

Non-public servants:

Compared with fiscal year 2013-2014, departmental travel expenditures by non-public servants increased mainly due to:

The increase that is being reported in non-public servants travel costs for 2014-2015 is mainly attributable to changes adopted by the Government of Canada and effective April 1, 2015, for the recording of these costs.

Hospitality

Compared with fiscal year 2013-2014, departmental hospitality expenditures increased mainly due to:

As outlined for the increase of Public servants travel costs, the increase in hospitality costs for 2014-2015 is also explained by the consultation activities conducted through the year with LAC’s stakeholders.

Conference Fees

Conference fees for 2014-2015 include the registration costs for participants who represent the organization in an official capacity. They represent a negligible value in comparison with the total travel expenditures.

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