Report on Annual Expenditures for Travel, Hospitality and Conferences: 2013-14

As required by the Treasury Board Directive on Travel, Hospitality and Conferences and Event Expenditures, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Library and Archives Canada (LAC) for the fiscal year ending March 31, 2014. It also provides the variance explanations from the previous fiscal year in each of these areas.

This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.

Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are, for the most part, directly related to supporting departmental mandate(s) and the government’s priorities.

The Library and Archives of Canada Act came into force in 2004 and created Library and Archives Canada (LAC), whose mandate is to:

  • preserve the documentary heritage of Canada for the benefit of present and future generations;
  • be a source of enduring knowledge accessible to all, contributing to the cultural, social and economic advancement of Canada as a free and democratic society;
  • facilitate co-operation among Canadian communities involved in the acquisition, preservation and diffusion of knowledge; 
  • serve as the continuing memory of the Government of Canada and its institutions.

As part of its mandate, LAC works in consultation with other institutions, at home and abroad, to ensure that the documentary heritage acquired is preserved and made accessible to current users and future generations. In Canada, LAC works closely with various partners who have similar mandates, such as universities, provincial institutions and private organizations. LAC also works internationally to find solutions to the challenges of the digital age and to set standards that facilitate collaboration.

LAC's total annual expenditures for travel, hospitality and conferences are summarized below:

Table: Total Annual Expenditures for Travel, Hospitality and Conferences for the Fiscal Year 2013–2014
This table shows the total for different categories of expenditures, in thousands of dollars, for 2013 and 2014. It also indicates the variance between the amounts for those two years for each category of expenditure.

(in thousands of dollars)

Expenditure Category​ Expenditures for the year ending March 31, 2013 (a)​ Expenditures for the year ending March 31, 2014 (b)​ Variance (b-a)​

​Travel—Public Servants

​$438 $445 ​$7
Travel—Non-Public Servants​ ​$14 ​$1 ​($13)
​International Travel by Minister and Minister's Staff ​$0 ​$0 $0 ​
Total Travel ​$452 ​$446 ​($6)
Hospitality ​$16 ​$6 ​($10)
Conference Fees ​$5 ​$1 ​($4)
​Total ​$473 ​$453 ​($20)

Significant variances compared to the previous fiscal year

Travel:
To comply with the action plan outlined in Budget 2012 as well as the "Directive on Travel, Hospitality, Conference and Event Expenditures" LAC has chosen the most economical options for its meetings (teleconferences and videoconferences). Expenditures for 2013–2014 have remained relatively unchanged in comparison to the previous fiscal year.

Hospitality:
LAC engaged in fewer hospitality activities in 2013–2014, resulting in a decrease in expenditures.

Conference Fees:
Conference fees for 2013–2014 are comparable to those of previous fiscal years.

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