Report on Annual Expenditures for Travel, Hospitality and Conferences — 2012-13

As required by the Treasury Board Directive on the Management of Expenditures on Travel, Hospitality and Conferences, this report provides information on the total annual expenditures for each of travel, hospitality and conferences for Library and Archives Canada (LAC) for the fiscal year ending March 31, 2013. It also provides the variance explanations from the previous fiscal year in each of these areas.
 
This information is updated annually and does not contain information withheld under the Access to Information Act or the Privacy Act.
 
Expenditures on travel, hospitality and conferences incurred by federal departments and agencies are, for the most part, directly related to supporting departmental mandate(s) and the Government’s priorities.
 
The Library and Archives of Canada Act came into force in 2004 and created Library and Archives Canada with a mandate to:
  • preserve the documentary heritage of Canada for the benefit of present and future generations;
  • be a source of enduring knowledge accessible to all, contributing to the cultural, social and economic advancement of Canada as a free and democratic society;
  • facilitate co-operation among Canadian communities involved in the acquisition, preservation and diffusion of knowledge; and
  • serve as the continuing memory of the Government of Canada and its institutions.
As part of its mandate, LAC worked in consultation with other institutions, at home and abroad, to ensure that the documentary heritage acquired is preserved and made accessible to current users and future generations. In Canada, LAC works closely with various partners who have similar mandates, such as universities, provincial institutions and private organizations. LAC also works internationally to find solutions to the challenges of the digital age and to set standards that facilitate collaboration.
 
The total annual expenditures of LAC for travel, hospitality and conferences for the fiscal year 2012–13 are summarized below:
 
 
Table: Total Annual Expenditures for Travel, Hospitality and Conferences for the Fiscal Year 2012–13

This table shows the total for different categories of expenditures, in thousands of dollars, for 2012 and 2013. It also indicates the variance between the amounts for those two years for each category of expenditure.
(in thousands of dollars)
Expenditure Category​ Expenditures for the year ending March 31, 2012 (in thousands of dollars) (a)​ Expenditures for the year ending March 31, 2013 (in thousands of dollars) (b)​ Variance (b-a)​

​Travel—Public Servants

​$686 $438 ​($248)
Travel—Non-Public Servants​ ​$46 ​$14 ​($32)
​International Travel by Minister and Minister's Staff ​$0 ​$0 $0 ​
Total Travel ​$732 ​$452 ​($280)
Hospitality ​$30 ​$16 ​($14)
Conference Fees ​$25 ​$5 ​($20)
​Total ​$787 ​$473 ​($314)
 

Significant variances compared to the previous fiscal year

Travel:
To comply with the action plan outlined in Budget 2012 as well as the new Directive on the Management of Expenditures on Travel, Hospitality and Conferences, LAC has chosen the most economical options for meetings, namely teleconferences and videoconferences. As a result, these measures have significantly reduced travel expenses.
 
Hospitality:
Compared to fiscal year 2011–12, LAC's hospitality expenditures decreased mainly due to the institution’s effort to reduce overall discretionary spending.
 
Conference Fees:
Compared to fiscal year 2011–12, LAC's conference fee expenditures decreased. This is mainly due to the fact that LAC took part in an important symposium on digital literacy in the previous fiscal year.
 
Date modified: