Personnel records for the federal public service contain information about the individual's employment history, as well as personal information. Files are retained for 80 years dating from the individual's birth date. After 80 years, all these records are destroyed. A few selected personnel files are retained for historical purposes.
If you are requesting your own records and you left the public service less than two years ago, please contact the Human Resources unit of the department where you were last employed.
To identify a file, we require the employee's surname, full given name(s), date of birth and social insurance number (S.I.N.).
If you do not know the date of birth or S.I.N., secondary information (e.g., the names of next of kin, dates and department where employed) can assist in identifying the correct individual.
Submitting an online request
Using the Access to Information and Privacy (ATIP) Online Request service is a faster, easier and more convenient way to submit requests. Apply online today to save time.
Submitting your request in person, by mail or fax
Please complete and include relevant details you are seeking on the Application for Former Federal Employee Personnel Records.
Your request must be signed and be submitted either in person, by mail or fax to the Access to Information and Privacy Office. We do not accept email inquiries for these records.