Information about Theses Canada for students

Library and Archives Canada (LAC) considers graduate theses and dissertations to be important sources of original research. We seek to add them to our open access collection and preserve them for future generations.

How do we acquire theses and dissertations?

We acquire digital copies of theses and dissertations directly from Canadian universities by harvesting their institutional repositories.

Please note that we do not accept material directly from students. Contact your university library or graduate studies office to request any additions or changes to the Theses Canada collection.

We sometimes accept theses and dissertations from non-Canadian universities as gifts if there is significant Canadian content. Contact Theses Canada to inquire about this.

Submission process

  • You submit your thesis or dissertation, and any required third-party copyright permission, to your university according to your university's submission guidelines.
  • Your university will ask you to sign a licence agreement that permits the university to provide open online access to your thesis or dissertation in its institutional repository, and to supply it to LAC for inclusion in the Theses Canada database.
  • Theses Canada harvests institutional repositories and will retrieve any new or updated theses or dissertations and their associated metadata.
  • The thesis or dissertation will be added to the LAC library catalogue and Theses Canada database following the harvesting process.

Private or restricted information

  • Please ensure that your thesis or dissertation does not contain personal information such as student numbers, signatures or other personally identifiable information as outlined in the Privacy Act.
  • If a patent is pending or your thesis or dissertation contains sensitive or restricted information, it is possible for your university to place an embargo on the document, delaying its submission to Theses Canada. Embargoes must be arranged in advance with your university.

Copyright and third party permission

  • Authors submitting theses or dissertations to Theses Canada own the copyright for their work and retain their intellectual property rights. No one is permitted to reproduce your content for purposes other than research and private study without your consent.
  • If your thesis or dissertation is co-authored, each co-author must sign the university's licence agreement.
  • If your thesis includes material that was previously published, and copyright was assigned to a publisher, you must obtain written permission to include this material in your thesis or dissertation and must submit a copy of this permission when submitting your work.
  • If you have permission to include copyrighted material in your thesis or dissertation, but do not have permission to further reproduce or distribute the material, identify the material with a credit in the work. The thesis or dissertation should include a "bookmark" indicating that no further distribution of the material is permitted because the rights are held by another party.

Contact your university's copyright office or consult the Canadian Intellectual Property Office website for additional information related to copyright.

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