Which organizations are eligible?
The objective of the Documentary Heritage Community Program (DHCP) is to provide funding to eligible organizations that do not have a regular source of funding. If an organization is administered by, or receives regular annual operational funding from, any level of government, then that organization would not be eligible. The same applies if an organization is administered by a university or college.
What does “regular annual operational funding” mean?
Organizations that appear in the annual budgets of any level of government and that receive funds without an application process are considered to have a regular source of funding. It is important to note that organizations that receive funding through grants or contributions from any level of government and that are administered independently are still eligible under the DHCP.
If my organization is ineligible, can I partner with an eligible organization?
An ineligible organization can participate and/or collaborate in a project submitted by an eligible applicant, by providing the latter with in-kind or financial assistance. However, an ineligible organization cannot benefit financially from the contribution, nor can it be a co-applicant, named partner or third-party recipient.
Are First Nations Governments, Band Councils and Tribal Councils, and Inuit and Métis equivalent governing organizations eligible?
Archives, privately funded libraries, historical societies, genealogical organizations/societies, professional library and archival associations, and museums with an archival component that receive funding or are administered by First Nations Governments, Band Councils or Tribal Councils, and Inuit and Métis equivalent governing organizations are eligible to apply to the DHCP.
How long do I have to complete a project under the DHCP?
Organizations that do not apply for multi-year funding must complete their project by the end of the Government of Canada’s fiscal year (March 31, 2019).
When will DHCP funding decisions be announced?
The goal is to issue official written notification of funding decisions within 11 weeks of the Program’s application deadline, which is February 7, 2018, for the current cycle.
When is the next DHCP funding cycle?
The next DHCP funding cycle will begin in the fall of 2019.
Can my organization apply for multi-year funding?
Successful recipients from previous funding cycles who are incorporated are eligible to apply for multi-year funding. The maximum level of assistance is $100,000 per Government of Canada fiscal year (April 1 to March 31). For the 2018–2019 cycle, multi-year projects must be completed by 2019–2020.
Do DHCP-funded projects have to be presented in both official languages of Canada (English and French)?
DHCP-funded projects do not need to be presented in both English and French. However, recipient organizations must publicly recognize, in both English and French, the Government of Canada's financial assistance in all advertising, promotional and program materials, public announcements, website, social media, etc. More information can be found by consulting the Guide on the Public Acknowledgment of Financial Assistance from Library and Archives Canada.
The Eligible Expenditures section of the Guidelines states that consulting costs associated with the translation of communication material produced as a result of the project, as well as for the development of Official Languages minority communities and promotion of English and French (section 41 of the Official Languages Act: Advancement of English and French), are eligible expenditures under the DHCP.
The Guidelines state that applicants should work closely with DHCP advisors when developing proposals. What does that mean?
Applicants are encouraged to work closely with DHCP advisors regarding any queries before submitting application packages by the DHCP deadline. A DHCP advisor can be reached at 819-997-0893 or 1-844-757-8035 (toll-free in Canada and the United States), by TTY at 613-992-6969 or 1-866-299-1699 (toll-free in Canada), or by email at firstname.lastname@example.org.
The Guidelines state that eligible expenditures for general administration purposes and travel costs combined may not exceed 20% of the contribution provided. What does that mean?
Eligible expenditures under general administration are associated with the indirect costs incurred to undertake a DHCP-funded project. These costs must fall outside of the regular day-to-day expenses. Costs can include, but are not limited to, office supplies, long-distance telephone calls, postage, messenger services, photocopies and printing services. Please note that the 20% maximum for general administration purposes and travel costs combined does not apply to travelling exhibits or workshop delivery/attendance.
What do the Interim Assessment and Financial Assessment and the Final Assessment and Financial Report entail?
All recipients that have been awarded small contributions below $15,000 are required to complete a Final Assessment and Financial Report by March 31, 2019.
All recipients that have been awarded large contributions over $15,000 must complete and submit the Interim Assessment and Financial Report by January 15, 2019, to receive the 15% holdback. Recipients of large contributions are also required to complete a Final Assessment and Financial Report by March 31, 2019.
Recipients of multi-year funding are also required to complete and submit a Final Assessment and Financial Report by March 31, 2019, to receive the subsequent year’s funding.
Should recipients not submit the Final Assessment and Financial Report, they will not be eligible for funding in future years and may be asked to repay the contribution.
Contact the Documentary Heritage Communities Program
Telephone: 819-997-0893 or 1-844-757-8035 (toll-free in Canada and the United States)
TTY: 613-992-6969 or 1-866-299-1699 (toll-free in Canada)
Library and Archives Canada
Documentary Heritage Communities Program
550 De la Cité Boulevard
Gatineau, Quebec K1A 0N4