Which organizations are eligible?
The objective of the Documentary Heritage Community Program (DHCP) is to provide funding to eligible organizations that do not have a regular source of public funding. If an organization is administered by, or receives more than 50% of its regular annual operational funding from any level of government, then that organization would not be eligible. The same applies if an organization is administered by a university or college.
What does “regular source of funding” mean?
Organizations that appear in the annual budgets of any level of government and that receive funds without an application process are considered to have a regular source of public funding.
If my organization is not eligible, can I partner with another eligible organization?
An ineligible organization can collaborate on or contribute to a project submitted by an eligible applicant by providing in-kind or financial assistance. However, an ineligible organization cannot benefit financially from the contribution, participate in the decision-making process for the project, nor can they be a co-applicant.
Are First Nations Governments, Band Councils or Tribal Councils, and equivalents to Inuit and Métis governing organizations eligible?
Archives, privately funded libraries, historical societies, genealogical organizations/societies, professional associations and museums with an archival component that receive funding or are administered by First Nations Governments, Band Councils or Tribal Councils, Inuit and Métis equivalent governing organizations, are eligible to apply to the DHCP.
How long do I have to complete a project under the DHCP?
Organizations that do not apply for multi-year funding must complete their project by the end of the Government of Canada’s fiscal year (March 31, 2018).
When will DHCP funding decisions be announced?
Official written notification of funding decisions will be made within 11 weeks of the program’s application deadline, which is January 27, 2017.
When is the next DHCP funding cycle?
The next DHCP funding cycle will begin in the fall 2018. Library and Archives Canada invites anyone interested in learning about the next cycle to follow the website, Facebook, Twitter and blog. Additionally, a call for proposals will be published on the DHCP website.
Can my organization apply for multi-year funding?
As of fiscal year 2016–2017 all successful recipients from previous funding cycles who are incorporated will be able to apply for multi-year funding.
The maximum level of support is $100,000 per Government of Canada’s fiscal year (April 1 to March 31).
Are DHCP-funded projects required to be presented in both official languages of Canada (French and English)?
DHCP funded projects do not need to be presented in both French and English. However, recipient organizations must publicly recognize, in both official languages (French and English), the Government of Canada's financial support in all advertising, promotional and program materials, public announcements, websites, social media, etc. More information can be found by consulting the Guide on the Public Acknowledgment of Library and Archives Canada.
You will note that within the “Eligible Expenditures” section of the Guidelines, costs associated with the translation of communication material produced for the project, as well as for the development of official languages minority communities and promotion of French and English (Section 41 of the Official Languages Act) are eligible expenditures under the DHCP.
The Guidelines state that applicants should work closely with LAC when developing proposals. What does that mean?
DHCP officials are available to answer questions. Applicants are encouraged to contact LAC, and ask questions to program staff prior to submitting an application for the DHCP deadline. A DHCP Program Officer can be reached at (819) 997–0893 or 1–844–757–8035 (toll-free in Canada and the U.S.), or by email at firstname.lastname@example.org. TTY: 613-992-6969 or
1-866-299-1699 (toll-free in Canada).
The Guidelines state that eligible expenditures for general administration and travel costs combined may not exceed 20% of the contribution provided. What does that mean?
Eligible expenditures under general administration are the indirect costs incurred to undertake a DHCP-funded project. These costs must fall outside of the regular day-to-day expenses. Costs can include but are not limited to office supplies, long-distance telephone calls, postage, messenger services, photocopies and printing services. Please note that the 20% maximum for general administration and travel costs combined does not apply to travelling exhibits or workshop delivery/attendance.
What does the Interim and Final Assessment and Financial Report entail?
The Interim Assessment and Financial Report [PDF 113 KB] and the Final Assessment and Financial Report [PDF 120 KB] on the results and achievements of projects; therefore applications require a project evaluation strategy. All recipients that have been awarded small contributions under $15,000 are required to complete a Final Assessment and Financial Report by March 31, 2018.
All recipients that have been awarded large contributions over $15,000 must complete and submit the Interim Assessment and Financial Report by January 15, 2018, in order to receive the 15% holdback. Recipients of large contributions are also required to complete a Final Assessment and Financial Report by March 31, 2018.
All recipients that have been awarded multi-year funding for large contributions over $15,000 must complete and submit the Interim Assessment and Financial Report by January 15, 2018, in order to receive the 15% holdback. Recipients of multi-year funding are also required to complete and submit a Final Assessment and Financial Report by March 31, 2018, to receive the subsequent year’s funding.
Should a recipient not submit the Final Assessment and Financial Report, they will not be eligible for funding in future years and may be asked to repay the contribution.
The project evaluation strategy is criteria by which the project is assessed. The development of an evaluation strategy includes the identification of qualitative and/or quantitative performance measures based on clearly articulated outcomes in line with project objectives. In addition, the selected sources of data, the collection methodologies and tools must be identified in this section of the application.
Applicants seeking support for the second and/or third phases of projects must include previous Final Assessments and Financial Reports when submitting a new application.
Contact the Documentary Heritage Communities Program:
Telephone: 819-997-0893 or 1-844-757-8035 (toll-free in Canada and the US)
TTY: 613-992-6969 or
1-866-299-1699 (toll-free in Canada).