Canadian Committee on Cataloguing

Introduction

The Canadian Committee on Cataloguing (CCC) is a national advisory committee on matters of cataloguing and bibliographic control. It also represents Canada on the Joint Steering Committee for the Development of RDA (JSC). 

Library and Archives Canada provides the permanent secretariat for the Canadian Committee on Cataloguing. Normally the CCC meets once a year, depending on the work schedule of the Joint Steering Committee for the Development of RDA

Terms of reference

  • To represent Canada as one of the authors of  Resource Description and Access (RDA).
  • To serve as an advisory body to Library and Archives Canada on cataloguing policy and practice.
  • To formulate policy on questions concerning cataloguing and bibliographic control that are referred to the CCC by any of the organizations represented on the Committee.
  • To provide representative Canadian opinion on matters within its field of interest at international meetings and to related organizations, committees or groups outside Canada.

Membership

The voting membership of CCC consists of two representatives each from the following organizations. Each of these organizations determines the terms of office for its own representatives. 

  • Canadian Library Association (CLA)
  • Association pour l'avancement des sciences et des techniques de la documentation (ASTED)
  • Library and Archives Canada

In addition several non-voting consultant organizations provide expertise in special areas of activity. The following associations are represented on the CCC

  • Association of Canadian Map Libraries and Archives
  • Canadian Association for Information Science
  • Canadian Association of Law Libraries
  • Canadian Association of Music Libraries
  • Canadian Association of Research Libraries
  • Canadian Council of Archives
  • Canadian Council of Information Studies

Additional consultants representing other Canadian associations may be considered for membership upon request.

Chairperson

The Chairperson of the CCC is elected from among its voting members for a (renewable) term of two years.

Meetings

Normally the Canadian Committee on Cataloguing meets once a year, depending on the work schedule of the Joint Steering Committee for the Development of RDA.   

RDA Revision Process: How to submit a Canadian proposal for a revision to Resource Description and Access (RDA)

The Canadian Committee on Cataloguing (CCC) is one of the "author bodies" which previously developed and maintained the Anglo-American Cataloguing Rules and now develops and maintains Resource Description and Access (RDA) with support from the international Joint Steering Committee (JSC) for the Development of RDA. Canadian proposals for additions and changes to RDA must be submitted to the JSC through the CCC.

Anyone is welcome to submit an RDA instruction revision proposal to the Canadian Committee on Cataloguing. However, there is a formal process for revising RDA to allow sufficient time for widespread consultation on any changes to the cataloguing code. This process requires time therefore instant results from a first proposal should not be expected.

Each revision proposal goes through a lengthy review process on a national and international level. First, the Canadian Committee on Cataloguing determines whether or not the proposal should be formally submitted to the Joint Steering Committee for the Development of RDA. 

If the Canadian Committee on Cataloguing decides to sponsor a revision proposal, it is presented as a formal CCC document and distributed to the other members of the Joint Steering Committee. The JSC members then discuss the revision proposal within their own constituencies. The JSC is composed of representatives from the Canadian Committee on Cataloguing, the Library of Congress, the American Library Association, the British Library, the Chartered Institute of Library and Information Professionals, and the Australian Committee on Cataloguing.

This review process can take up to a year or more to ensure broad consultation before a revision is made to the cataloguing code.  

How to submit a proposal

The first step is to discuss your idea with colleagues in the cataloguing community to determine whether the problem you have identified is a shared concern. Keep in mind that changes to RDA can have cost implications in terms of training cataloguers, system infrastructure, record formats, etc.  

If you feel that a revision is justified, the next step is to contact a representative of one of CCC's member organizations to request their consideration and possible sponsorship of the revision proposal.

Discussing your proposal with the CCC representative may reveal other issues or another way of addressing the problem. They can also advise you on the progress of your proposal once it is accepted into the stream of revisions under consideration.   

What happens after the proposal is submitted to CCC?

The RDA instruction revision proposal is sent to all members of the Canadian Committee on Cataloguing for review and evaluation. Those members will consult further within their own constituent organizations.

Some of the criteria that are taken into consideration when evaluating a proposed revision are: 

  • Is it necessary and appropriate for inclusion in the cataloguing instructions or is it a matter that is better handled by local interpretations, manuals or RDA workflows?
  • Does it deal with a problem that is frequent or widespread enough to warrant specific mention in the cataloguing code?
  • Does it clarify the text of RDAor remove inconsistencies in application of the cataloguing instructions? Would it simplify decision-making for cataloguers?
  • Is the proposal consistent with the general principles of RDA and with other areas of its text?
  • What is the impact of the proposal on other instructions in RDA? Would acceptance of the revision require additional changes elsewhere in the text of RDA and would those other changes be acceptable?
  • What impact would the proposed change have on the cataloguing community? Would it require changes to existing cataloguing records? What are the financial implications of the change for institutions using RDA? Does it also have implications for cataloguing systems and the MARC format? 

Requirements for submitting a revision proposal

The proposal should be in the form of a dated memorandum which clearly indicates the name and organizational affiliation of the proposer.

The subject or title field of the memorandum should indicate the nature of the proposal and, where applicable, the rule numbers that are the principal focus of the proposed revision and the captions associated with those instructions.

Example:

To: Jane Doe, CAML representative to Canadian Committee on Cataloguing

From: John Smith, Head of Cataloguing, Nunavut University

Subject: Proposed revision to RDA, instruction 6.15, "Medium of performance"

The proposal should begin with a clear explanation of the problem which the revision aims to address and a justification for making the proposed change to RDA. An assessment of the impact of the proposed change should also be included.

Then the proposal should show the proposed changes to the text of the latest edition of RDA. Any related changes that would be required for other instructions in RDA should also be indicated and explained.    

Where to submit the revision proposal

If the proposed revision deals with a specific area of cataloguing practice that is the focus of one of the CCC's consulting associations, it should be sent to the committee member representing that association. For example, proposals concerning the cataloguing of legal material should be submitted to the representative of the Canadian Association of Law Libraries.

General revision proposals should be sent to one of the voting members of CCC, i.e., the representatives for the Canadian Library Association, ASTED, or Library and Archives Canada. Then that CCC member will consult further within his or her constituency and decide whether or not to sponsor and/or endorse the proposal for broader discussion within CCC.

List of CCC Members – 2015-11-27

Canadian Library Association (CLA)

Christine Oliver (Chairperson)
Head, Resource Description and Metadata Services,
University of Ottawa Library
christine.oliver@uottawa.ca 

to be determined

Association pour l'avancement des sciences et des techniques de la documentation (ASTED)

Clément Arsenault
Professeur agrégé
Directeur, École de bibliothéconomie et des sciences de l'information
Université de Montréal
clement.arsenault@umontreal.ca

Pat Riva
Associate University Librarian, Collection Services
Concordia University, Vanier Library
pat.riva@concordia.ca

Library and Archives Canada

Sarah Stacy
Manager, Bibliographic Description
Library and Archives Canada

Bill Leonard
CCC Representative to the RDA Steering Committee
Library and Archives Canada
BAC.Normesdecatalogage-Cataloguingstandards.LAC@canada.ca

Other Associations

Canadian Association of Research Libraries

Susan Andrews
University of British Columbia Library
susan.andrews@ubc.ca

Canadian Association of Music Libraries

Daniel Paradis
Bibliothecaire responsable de la normalisation bibliographique
Direction du traitement des collections patrimoniales
Bibliothéque et Archives nationales du Québec
daniel.paradis@banq.qc.ca

Association of Canadian Map Libraries & Archives

Sherri Sunstrum
Maps, Data and Government Information Centre (MADGIC)
Carleton University
sherri-sunstrum@carleton.ca

Canadian Association of Law Libraries

F. Tim Knight
Head of Technical Services
York University Law Library
tknight@osgoode.yorku.ca

Canadian Council of Archives

To be determined

Canadian Council of Information Studies

Grant Campbell
Faculty of Information and Media Studies
Western University
gcampbel@uwo.ca

Canadian Association for Information Science

Grant Campbell
Faculty of Information and Media Studies
Western University
gcampbel@uwo.ca

Members-at-large

Emma Cross
Carleton University Library
emma.cross@carleton.ca

Alison Hitchens
University of Waterloo Library
ahitchen@uwaterloo.ca

Thomas Brenndorfer
Guelph Public Library
tbrenndorfer@library.guelph.on.ca

CCC Secretariat

CCC Secretary
Library and Archives Canada
BAC.Normesdecatalogage-Cataloguingstandards.LAC@canada.ca

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