Annex 4. Supplementary information on cataloguing treatment of digitally published resources

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Based on: Resource Discovery for the Digital Published Documentary Heritage: Report on Policies and Recommendations. Final version. 2006-06-27.

The levels of cataloguing

The Full level includes:

  • subject headings
  • access points: no restriction
  • LC classification
  • DDC (only for material listed in Canadiana)
  • all notes as appropriate
  • authority records created for headings

The Core level includes:

  • maximum of 2 subject headings
  • access points only for primary relationships and important titles (generally maximum of 2 in addition to main entry, title proper, parallel title, and series)
  • LC classification (for non-governmental publications only)
  • shortened DDC
  • authority records created for headings

Access level record for web sites

  • subject headings
  • keywords copied from resource for concepts not included in titles or summaries
  • access points: no restriction
  • LC classification
  • DDC (only for material listed in Canadiana)
  • notes required for access, as appropriate
  • authority records created only when references are needed
  • date viewed is recorded for Web sites
  • coded as "full"

The Minimal level includes:

  • no subject headings
  • access points only for primary relationships and important titles (generally maximum of 2 in addition to main entry, title proper, parallel title, and series)
  • LC classification
  • shortened DDC (only for material listed in Canadiana)
  • authority records are created for headings

Exception for serials and provincial government publications:

  • no LC classification

The types of treatment

Type of digital publication1 Type of cataloguing
1. Born digital items individually selected and acquired by LAC Web sites are catalogued at Access level. Other digital publications are catalogued at appropriate level of treatment according to categories C and D
2. Born digital items deposited with metadata To be determined as TDR mechanisms are developed
3. Digital theses with ingested metadata Abbreviated
4. Digitized copy of analogue item already held by LAC (catalogue record exists for original item) Add URL (MARC 856) plus notes about the digital item to the record for the original from which it was created
5. Digitized copy of analogue item not already held by LAC (no record in AMICUS) Catalogued at appropriate level of treatment according to categories C and D
6. Digitized copy of analogue item not already held by LAC (AMICUS record exists) Add URL (MARC 856) plus notes about the digital item to the record for the original from which it was created
7. Harvested collections of materials (e.g. entire Web domains) Cataloguers provide controlled name access points for federal departments and agencies in the gc.ca domain

 


1  In the context of this policy, digital publications are those that will be accessible remotely to users of LAC's collection through a communications network such as the Internet. Electronic publications issued on physical carriers (e.g. DVDs, CD-ROMs, CDs, Blu-ray discs, etc.) are not included in this category.


 

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