Annex 3. Categories of material and their levels of cataloguing treatment

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The levels of cataloguing

The Full level includes:

  • subject headings assigned
  • access points: no restriction
  • LC classification
  • DDC (for Canadiana publications only)
  • all notes as appropriate
  • authority records created

Exception for non-current rare books:

  • no subject headings assigned
  • no DDC
  • no authorities created

The Core level includes:

  • maximum of 2 subject headings assigned
  • access points only for primary relationships and important titles (generally maximum of 2 in addition to main entry, title proper, parallel title and series)
  • LC classification (for non-government publications only)
  • shortened DDC
  • authority records created for headings

The Minimal level includes:

  • no subject headings assigned
  • access points only for primary relationships and important titles (generally maximum of 2 in addition to main entry, title proper, parallel title and series)
  • LC classification
  • shortened DDC (for Canadiana publications only)
  • authority records created

Exception for serials & provincial government publications:

  • no LC classification

The Abbreviated level includes:

  • no subject headings assigned
  • access points: maximum of 2 (title and 1 name if easily determined), plus added title page title(s) in English/French or parallel title(s) in English/French
  • LC classification only if needed for shelving in LAC collection
  • no DDC
  • no authority records created

Note: As indicated in the columns below, most publications drop to a lower level of treatment over time.

The types of documents

Category A: Special programs

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
1. Pre-publication CIP monographs 1 (10 days) Full N/A N/A N/A
2. Post-publication CIP updates

Update only as required for accuracy and to add bilingual equivalents for subject headings
2 (3 months) Full N/A N/A N/A
3. DSP material, excluding pamphlets

DSP items in the HADOCS 1 area of special emphasis are done at Full level
1 (10 days) HADOCS 1 only Current year minus 2 N/A Current year minus 3 and older
4. DSP pamphlets 1 (10 days) N/A N/A N/A Abbreviated
5. Public Opinion Research Reports deposited by federal government departments after 2006 1 (10 days) N/A N/A N/A Abbreviated

 

Category B: Canadian and foreign publications acquired for special collections

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
6. Reference collection

No DDC or authorities for non-Canadian reference materials; subject headings assigned in both English and French
1 (10 days) Full N/A N/A N/A
7. Staff Resource Centre collection (including reference material for the Portrait Gallery of Canada)

No DDC or authorities for non-Canadian reference materials; subject headings assigned in both English and French
1 (10 days) Full N/A N/A N/A
8. Genealogy and Family History collection 2 Full N/A N/A N/A
9. Rare Books collection (and livres d'artistes)

No DDC; no subject headings assigned; no authorities created; expanded notes for analytical bibliography

Livres d'artistes are assigned formulaic 2 subject headings and formulaic DDC only
2 N/A N/A Minimal N/A
10. Jacob M Lowy collection

No DDC; no subject headings assigned; no authorities created; expanded notes for analytical bibliography if appropriate
2 N/A N/A Minimal N/A
11. Canadian Children's Literature collection 2 Current year minus 3 N/A N/A Current year minus 4 and older

 

Category C: Canadian and foreign publications in areas of special emphasis

Note: Digital publications within each sub-category are processed first (see category E)

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
12. Aboriginal publications and multicultural publications reflecting the Canadian experience 2 Full
(regardless of date)
For sound recordings N/A Pamphlets
13. Historical Approach to the Development Of Canadian Society (HADOCS)

Note: see criteria for full level cataloguing treatment in Annex 2.
2 Current year minus 3 N/A N/A Current year minus 4 and older
14. Canadian literature

Excluding most mass-market paperback genre fiction (for example: romances and thrillers), most self-published works, and student writing below the post-secondary level
2 Current year minus 3 N/A N/A Current year minus 4 and older

 

Canadian Music

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
15. Canadian music monographs, music serials and music scores, published in Canada (excluding music monographs catalogued within the CIP program)

Exception: DDC numbers are not assigned to music scores.
2 N/A Current year minus 1 Current year minus 2 through 4 Current year minus 5 and older
16. Canadian music sound and video recordings produced in Canada (excluding promotional copies)

No DDC or LC classification; shelf list number only
2 N/A Current year minus 1 Current year minus 2 through 4 Current year minus 5 and older
17. Foreign music monographs, music serials and music scores with more than 30% Canadian content

No DDC for music scores
3 (for digital)
4 (for analogue)
N/A N/A Current year minus 2 Current year minus 3 and older
18. Foreign music sound and video recordings with more than 30% Canadian content

No DDC or LC classification; shelf list number only
3 (for digital)
4 (for analogue)
N/A N/A Current year minus 2 Current year minus 3 and older
19. All other music publications and recordings (including foreign materials with less than 30% Canadian content and promotional copies of sound and video recordings)

No DDC or LC classification; shelf list number only
3 (for digital)
4 (for analogue)
N/A N/A N/A Abbreviated

 

Category D: Other publications

Note: Digital publications within each sub-category are processed first (see category E)

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
20. Government and non-government publications of topical interest for Canadians 3

Examples (as of 2009): sovereignty of the Canadian Arctic; Canada's role in Afghanistan; effects of climate change in Canada; a provincial inquiry into safe drinking water; influenza pandemics
2 Current year minus 1 N/A N/A N/A

 

Government publications

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
21. Federal government publications not included in categories A to C 3 (for digital)
4 (for analogue)
N/A Current year minus 2 N/A Current year minus 3 and older
22. Provincial government publications not included in categories A to C 3 (for digital)
4 (for analogue)
N/A N/A Current year minus 2 Current year minus 3 and older
23. Regional or municipal government publications not included in categories A to C 3 (for digital)
4 (for analogue)
N/A N/A N/A Abbreviated

 

Cartographic publications

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
24. Maps (not in series)

Abbreviated descriptions for older materials can include formulaic 2 subject headings and formulaic Dewey and LC classification numbers
2 Current year minus 3 N/A N/A Current year minus 4 and older
25. Atlases

Abbreviated descriptions for older materials can include formulaic 2 subject headings and formulaic Dewey and LC classification numbers
2 Current year minus 3 N/A N/A Current year minus 4 and older
26. Maps in series

Series (parent) records are done at Full level; subordinate (child) records are done at abbreviated

Abbreviated descriptions can include formulaic 2 subject headings and formulaic Dewey and LC classification numbers
3 (for digital)
4 (for analogue)
Full
(series level)
N/A N/A Abbreviated (subordinates)

 

Foreign publications

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
27. UNESCO publications

LAC is the only Canadian depository library for UNESCO publications
1 N/A N/A N/A Abbreviated
28. Foreign and international official publications 3 (for digital)
4 (for analogue)
N/A N/A N/A Abbreviated

 

Other publications (except those also included in categories B and C)

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
29. Current telephone books (latest editions for the Reference collection) 1 N/A N/A N/A Abbreviated
30. Non music sound and video recordings 4 N/A N/A N/A Abbreviated
31. Monographic series Broad DDC to the 10's only 4 N/A N/A Current year minus 2 Current year minus 3 and older
32. Newspapers and microform reproductions of newspapers (excluding Canadian multicultural and aboriginal newspapers)

Subject headings limited to hierarchical place names (MARC 752); formulaic 2 DDC only; shortened LC class number
4
Exception: daily national newspapers or of major Canadian cities are treated as priority 2
Full N/A N/A N/A
33. Conference proceedings (government and non-government) 4 N/A N/A Current year minus 2 Current year minus 3 and older
34. Religious material of various categories, excluding pamphlets 3 (for digital)
4 (for analogue)
N/A N/A Current year minus 2 Current year minus 3 and older
35. Research reports and studies of interest primarily to specialists 3 (for digital)
4 (for analogue)
N/A N/A Current year minus 2 Current year minus 3 and older
36. Educational materials (government and non-government) for use at the primary, secondary or post-secondary levels 3 (for digital)
4 (for analogue)
N/A N/A Current year minus 2 Current year minus 3 and older
37. Exhibition catalogues (except pamphlets) not included in categories A to C 3 (for digital)
4 (for analogue)
N/A Current year minus 2 N/A Current year minus 3 and older
38. Theses (print and other analogue formats) 4 (for analogue) N/A N/A N/A Abbreviated

 

Any other publications

Category Priority
(for delivery of catalogue record)
Full Core Minimal Abbreviated
39. Any other categories of publications not specified above

Examples: Canadian mass-market genre fiction such as Harlequin romances; university and college course publications; school yearbooks; investment reports; newsletters and other house organs; fringe philosophy, occult and other esoterica; publications of local or limited interest; comic books; and pamphlets
3 (for digital)
4 (for analogue)
N/A N/A N/A Abbreviated

 


1  Publications reflecting a Historical Approach to the Development of Canadian Society. Refer to Annex 2 for guidance in this area.

2  "Formulaic" subject headings or classification numbers are those which can be routinely applied to a broad category of material without the need for subject analysis of individual items within that category.

3  "Of topical interest" refers to publications on current issues and events that receive extensive coverage in the national media over several months or years.


 

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