AMICUS Help

Table of Contents

Asterisk(*) indicates that registration is required for that service.
Appendix

What is AMICUS?

AMICUS is an information resource developed and maintained by the Library and Archives Canada (LAC). Amicus in Latin means "friend". AMICUS is available 24 hours a day, 7 days a week. 

Search Service

Over 1,300 institutions across Canada subscribe to this service. Since 1983, the (NLC has provided access to the AMICUS database for general research, decentralized resource sharing, interlibrary loans and the development of local libraries. 

Database

The AMICUS database contains over 24 million records and 40 million holdings from over 1,300 Canadian libraries. This includes records created online and those added from offline sources. Over half the records provide Canadian locations. 

Authorities (registration required) 

  • Canadiana name and title authorities
  • Canadian Subject Headings (CSH) authority records 

CONSER

Serial records authenticated by

Library of Congress (LC

  • Multilingual monograph records
  • Items in the National Program for Acquisitions and Cataloguing
  • Items in the Cataloguing In Publication (CIP) program
  • Retrospective items: English items since 1968, other items since 1973 

Machine Readable Accessions (MARA

Records and holdings contributed by hundreds of Canadian libraries, cataloguing on other systems 

Library and Archives Canada Bibliographic 

  • Items held by the Library and Archives Canada
  • Items by Canadian authors or publishers and items about Canada
  • Monographs, theses, pamphlets, serials (including newspapers)
  • Canadian federal and provincial government documents
  • Electronic resources, sound recordings and printed music
  • Items in the Canadian Cataloguing In Publication (CIP) program 

Online Input 

Records created in AMICUS by the Canadian Institute for Historical Microreproductions, Health Canada's Health Protection Branch and National Archives of Canada. 

Your AMICUS Account (registration required)

Account Information

You can see the information below about your AMICUS account by selecting the Account command. The command appears on the Basic, Advanced and Command Search screens.
 
To correct the information displayed, select the Comments command. 
  • User name
  • Organization name
  • Name, telephone, fax and email address of your local contact for AMICUS services
  • Date that your password expires (shown as year-month-day)
  • Total number of searches to date for your user name and for your organization as a whole. The total includes searches done during the period for both AMICUS Web and Z39.50.

Charges

There is no charge for using AMICUS. 

Choosing Your Options (registration required)

You can customize AMICUS to your needs with the Options command. The command appears on the Basic, Advanced and Command Search screens.  Selecting the Options command displays the first of four Options screens. 

Options (first screen of options)

On the first Options screen you can set your display preferences. 
  • Database: your choices are the entire database or a part of it
  • Record display: your choices are brief, full or MARC display
  • Authority display: your choices are full or MARC display
  • Search screen display: your choices are basic, advanced or command display
  • Email: your saved search results can be sent to a default email address.

Customize Basic Search Screen (second screen of options)

On the second screen of options you can select the indexes that are to display on the Basic Search screen. There are two boxes shown side by side: the left box shows the indexes available and the right box shows the indexes selected for display on the Search screen. 
 
To add an index to the Basic Search screen, select it in the left box and click the Add button. AMICUS moves the index to the right.To remove an index from the Basic Search screen, select it in the right box and click Remove. AMICUS moves the index to the left. To select several indexes, press the Control key and then select each index desired.

Customize Advanced Search Screen (third screen of options)

On the third screen of options you can select both the indexes and limiters that are to display on the Advanced Search
screen. Follow the steps used to customize the Basic Search screen. 

Select Your Favorite Locations (fourth screen of options)

On the fourth screen of options you can select up to ten libraries that you want highlighted on the Locations screen.  To add a library to your list of favorite locations, type in the library symbol in uppercase in the box on the left and click the Add button. To remove a library, select the symbol from the list on the right and click the Remove button. You may search the Interlibrary Loans Directory for library symbols; prior to using the directory, save your current choices. 

Saving Your Options

You can save the options selected on any options screen. You can save the options permanently or temporarily (for this session only). To return to the previously saved options use the Reset button. 

Basic Searching

Starting AMICUS

  1. Type the Web address http: www.collectionscanada.gc.ca/amicus and select English
  2. Select AMICUS Web and click the Search button.
  3. If you have registered for an AMICUS username and password, type your AMICUS username inside the box and tab to the password.
  4. Type your password and click the OK button.

Changing your password (registration required)

To ensure the security of your account change your password every six months.  Follow steps above and then continue with the steps below.
  1. Type your password and click the Change password button
  2. Type your AMICUS username inside the box and tab to the Old Password
  3. Type the password you have been using and tab to the New Password
  4. Type the new password using 5 to 8 characters with at least one number
  5. Retype your new password and click the OK button

Stopping AMICUS

To exit AMICUS click the Exit command on any AMICUS screen.

How to Search

Using Buttons & Commands

AMICUS provides buttons and commands in addition to your browser's Back, Home, Print, etc. Buttons are specific to each screen. To use a button or command click it once.

Entering a Basic Search, Capitalization & Punctuation

Most basic searches use a single index and a single search term. Select the index from the Index list. Type your term in upper or lower case in the entry box. Most terms do not need punctuation. Searching by subject requires hyphens before subdivisions.
  • Find works by Alice Munro
    • Select the Name (Exact) or the Name Keyword index from the Index list
    • Type munro alice in the entry box
    • Click the Submit button to search AMICUS for results. 
  • Be precise with your term: munro alice is more precise than munro.
  • To search for a phrase like "acid rain" use quotes around the term.
  • Unsure of your term? Try browsing an index to find a suitable term.
You can narrow your search with the limiters at the bottom of the screen. For example, you can narrow a search to English items only. For more ways to control your search see advanced searching.  Registered users can use options to customize the Index list with their favorite indexes.

Browsing an Index

If you are unsure of your search term you can start by browsing an index to find a suitable term. Select a browse index from the Index list. Type your term in upper or lower case in the entry box. Most terms do not need punctuation. Browsing by subject requires hyphens before subdivisions. Do not use limiters for browsing. 

Find works by Alice Munro

  1. Select the Name Browse index from the Index list
  2. Type munro alice in the entry box
  3. Click the Submit button to open the index (shown below)
  4. The ten entries in the index closest to your entry display. To move forward in the index use the Next button, to move back use Previous.
  5. To select a single index entry, click the entry. To select several entries, click the boxes on the left and then click the Display Selections button.

The Search Results

AMICUS presents the results of a search on the Results screen. For each result you see the main author, title (underlined), edition, place of publication, publisher and date. The Locations button appears if the item is held by an AMICUS library.  If the result of a search is a single record, AMICUS bypasses the Results screen and presents the Record screen.

Sorting the Results

You can sort your search results by date, name and title.
  • Date ascending: Sorts by date to show the oldest works first; unspecified dates (such as 19uu) can appear at the end
  • Date descending: Sorts by date to show the most current works first; unspecified dates (such as 19uu) can appear at the beginning
  • Name: Sorts alphabetically by the name of the main author of the work
  • Title: Sorts alphabetically by the title of the work; initial articles (such as "The" or "An") are ignored in sorting
  • A blank files before a letter; a letter files before a number.

Displaying Records

For each search result you can display a detailed record. To select a single work on the Results screen, click the underlined title. To select several results, first click the boxes to the left of the desired records and then click the Display Selections button.
 
If you selected several records, AMICUS shows them one by one. Use the Next and Previous buttons to move from one selection to another.

Changing the Record Display (registration required)

With the click of a button you can view three different record displays.
 
  1. Brief is useful for general research and interlibrary loans
  2. Full (shown below) is useful for detailed research work
  3. MARC is useful for cataloguing with MAchine Readable Cataloguing codes
To change the defaulted display, return to the Search screen and select Options.

Advanced Searching

After you have mastered basic searching you can use the Advanced Search screen to broaden or narrow the search.
  • You can narrow a search that finds too many records. For example, you can narrow a search of Alice Munro's works to find only those with women in the title.
  • You can broaden a search that finds too few records. For example, you can broaden a search on budgies to also find parakeets.
  • Alternatively, registered users can use the Command Search to search with commands instead of menus. 

Narrowing a Search

You can narrow a search that finds too many records. For example, you can narrow a search of Alice Munro's works to find only those with women in the title.

AND

You can use "AND" to combine two or more search terms. AMICUS searches for works that include your terms. Use keyword indexes for faster results.
  • Find works by Alice Munro with women in the title
    1. Select the Advanced Search screen
    2. Select the Name Keyword index from the Index list
    3. Type munro alice in the entry box
    4. Select the operator AND
    5. Select the Title Keyword index in the second row
    6. Type women in the second entry box
    7. Click the Submit button
Avoid combining a keyword with an exact term in your search. Using two keywords is more efficient than using a keyword and exact term.  

NOT

You can use "not" to exclude a term from the search results. AMICUS finds items except those with this term. Use keyword indexes for faster results.
  • Find works by Alice Munro except those with women in the title.
    • Follow the steps above and replace AND by NOT.

" " (quotation marks)

You can use quotes to search for a phrase or string of keywords. AMICUS searches for the words together rather than as separate words.
  • Find titles with the phrase acid rain.
    1. Select the Title Keyword index on the Basic or Advanced Search screen
    2. Type "acid rain" (with quotes) in the entry box
    3. Click the Submit button

! (exclamation point)

You can use "!" to narrow the search to a precise term.
  • Find works by A. Peters (but not A.G. Peters, A.H.M. Peters ...)
    1. Select the Name (Exact) index
    2. Type peters a! in the entry box
    3. Click the Submit button

Limiters

You can narrow your search with limiters.
  • Find works by Alice Munro published in French
    1. Select the Name (Exact) or the Name Keyword index
    2. Type munro alice in the entry box
    3. Select French in the Language box
    4. Click the Submit button
You can also use multiple limiters. Be careful with multiple limiters as your search can be slow.
  • Find works by Alice Munro published before 1991 in French.
  • Repeat steps 1 to 3 above and then complete the steps below.
    1. Select < (the before symbol) beside the Date box
    2. Type 1991 in the Date box
    3. Click the Submit button
To find items in a range use the number sign (#); for example, use 199# to find works published in the 1990s.
 
For additional limiters, registered users can use the Options screen or Command Search. For two or more values for the same limiter use the Command Search screen. You cannot: a) browse an index with limiters and b) search by a limiter alone. 

Broadening a Search

You can broaden a search that finds too few records. For example, you can broaden a search on budgies to also find parakeets.
 

OR

You can use "OR" to broaden your search to find items that include either one term or another. Use keyword indexes for faster results.
  • Find items with budgies or parakeets in the title
    • Select the Advanced Search screen
    • Select the Title Keyword index
    • Type budgies in the entry box
    • Select the OR operator
    • Select the Title Keyword index in the second index box
    • Type parakeets in the entry box
    • Click the Submit button

Wildcards: ? (question mark) or # (number sign)

 
You can broaden your search with two wildcards "?" or "#".  Use the "?" to replace zero or more characters. Never start a term with "?".
  • Find names containing neighbor or neighbour.
    • Select the Name Keyword index
    • Type neighb?r in the entry box
    • Click the Submit button
Use the "#" to replace a single character; multiple "#" replace multiple characters. Never start a term with "#".
  • Find names containing the words Ethiopian or Éthiopien (French form)
    • Select the Name Keyword index
    • Type ethiopi#n in the entry box
    • Click the Submit button

Command Searching (registration required)

In addition to the Basic and Advanced search screens AMICUS provides a third search screen. The Command Search screen allows you to type coded commands instead of using menus. You can use Command Search for searches too complicated for the Advanced Search screen.
  • Find works by Alice Munro published in French before 1991.
    1. Select the Command Search command from the Basic or Advanced Search screens.
    2. Type the coded search statement in the entry box. In this example you would type na munro alice and lan fre and date < 1991. For help with the codes, click the Index List command.
    3. Click the Submit button.

Using References & Authorities

AMICUS shows references and authorities as you browse the indexes for names, titles and subjects.

References

References link related headings in the index. For example, the name Library and Archives Canada has a reference to its French name Bibliothèque nationale du Canada. References enable you to find an author by a pseudonym and to find a government body that has changed its name.

Find the French name for the Library and Archives Canada

  1. Browse the names index for the Library and Archives Canada
  2. Click the References button under the heading
  3. The References screen shows the related headings
  4. Click Bibliothèque nationale du Canada to see the records attached
  5. References are two-way links. For example, from the English name you are referred to the French name and from the French name you are referred to the English name.

Authorities (registration required)

Authorities provide detailed information about name, titles and subject headings. 

Find details about the name Library and Archives Canada

Finding Authority Records by Browse

  1. Browse the names index for the Library and Archives Canada
  2. Click the Authorities button under the heading
  3. The Authority screen displays details about the name, such as when the name was established, what was the prior form of the name and references to related names.  

Finding Authority Records by Search

  1. After logging into AMICUS, click on My Profile
  2. Change Default Database to Canadiana Authority Records
  3. Click on Save Temporarily or Save Permanently
  4. Click on Basic Search or Advanced Search
  5. You can search for Authority Records by Exact Name, Exact Title, Exact Subject or Authority number (AMICUS Number).
  6. You cannot use Keyword Search to find Authority Records.
  7. You can switch the display of the authority to the MAchine Readable Cataloguing format by clicking the MARC button.
  8. To display the bibliographic records for the name click the Bibliographic Records button. You can also save the authority by selecting the Save button.

Locating an Item

What are locations?

Locations in AMICUS identify which libraries have the item you found during your search. With hundreds of libraries across Canada reporting their holdings AMICUS often lists several locations for an item. You can request the item from these libraries via an interlibrary loan.

Where is the locations information?

AMICUS features a Locations button to indicate the presence of information on locations. The Locations button is displayed on the Record screen and below each result on the Results screen.  When there is no Locations button displayed, it means that no library has reported having the item.

What type of information is there about the library location?

Click the Locations button to display the Locations screen with the information below. 
  • Library Symbol: The Canadian libraries that have reported holdings for the item are listed alphabetically by their symbol. Click the symbol to display interlibrary loan information about the library.
  • Library name (if underlined, click to see the library's home page)
  • Loan policy for monographs and serials
  • Charges and terms of payment
  • Items not available for loan (example: rare books)
  • Comments
  • Library mailing address
  • Telephone, fax, email and other addresses (example: IUTS)
  • Other library codes (example: WHO code)
  • Type of library (example: public library)
  • Link to the library's Web, Telnet, or Z39.50 catalogues
  • Holdings: For serials and multi-volume monographs, the holdings identify the specific parts of the item held by the library. The holdings may be incomplete; some libraries report selectively or for special collections only. For single-volume monographs, the holdings area is usually blank. Holdings use specific abbreviations and punctuation.
  • Availability for Interlibrary Loan Request: AMICUS shows the R (request) command if the item is available from a library. Click the R to display a form to request the item from the selected library. The code "not specified" before the R indicates that the item may be available for interlibrary loan. 

Customizing the Locations Screen

You have the option to highlight your favourite libraries on the Locations screen.

Requesting AMICUS Items

You can request any item found in AMICUS.

Requesting an Item with Locations in AMICUS

  1. Click the Locations button on the Results screen or the Record screen to see which libraries have the item. 
  2. Select a library on the Locations screen. Click the library symbol to display information about the library's addresses (including its email address) and interlibrary loan policy.
  3. Click the R command to start a request for the item. If there is no R command, the item is not available for interlibrary loan from that library.
  4. Fill out the request form.
  5. Click the Show Request button to see your completed request. To edit it, click the browser's Back button. To print it, click the browser's Print button.
  6. Click the Send button to email your completed request. The Send button is not displayed if your library or the lending library is missing an email address (see step 2 above). In such cases, send the printed request via fax or mail.
  7. The lending library receives your email request in generic script. Recognized by most interlibrary loan departments, this script inserts three-letter codes before the data, such as DAT before the publication date. Ensure that your library's email address is listed correctly in the Directory of Symbols and Interlibrary Loan Policies in Canada. If the email address of a borrowing or lending library is outdated or incorrect, the request cannot be emailed. 

Requesting Locations for an Item with No Locations in AMICUS 

If AMICUS does not have locations for an item, the Record screen displays the ILL Request to LAC button instead of the Locations button.
  1. Click the ILL Request to LAC button to ask the National Library to search for the item in other sources. There is no charge for this service. 
  2. Fill out the request form. Remember to set the Service Type and Search Level. The LAC can provide the item on loan or photocopy if it is available at the LAC; otherwise locations will be provided.
  3. Click the Show Request button to see your completed request. To edit it, click the browser's Back button. To print it, click the browser's Print button.
  4. Click the Send button to send your completed request to Library and Archives Canada.

The Request Form

The fields of the request form are described below. Fill in the fields that are in italic type; those in bold are mandatory. The last fields (from Volume/Chapter to the end) are required for photocopy requests. Use the Tab key to move from field to field.

Table 1:  List of Fields and Corresponding Information Required

​Form Field Information Required​
Request to​ ​The name and symbol of the library that is to supply the item
​Request for ​A short description of the item requested
​Request Date ​The year, month and day of the request
Borrowing Library​ ​The symbol of the library that is requesting the item
Service Type​ ​The type of interlibrary loan service to be provided
Account no. ​ ​If you have an account with the library you are requesting from, you can indicate it here.
​Delivery ​Specify the delivery mechanism you prefer and provide your full address for delivery here.
​Local Request no. ​Your local request number
​Patron ​The name of the client for whom the item is being requested
​Remarks ​Additional information about the request, if necessary
Volume/Chapter​ ​The number of the volume, chapter or issue required
​Date ​The date of the part required
​Pages ​The pages of the part required
​Article Author ​The author of the part required
Article Title​ ​The title of the part required

Saving

You can save yourn search results to create a bibliography. You can also download records to add to your local database. 
  • To save from the Results screen, follow steps 1 to 3.
  • To save from the Record screen, follow steps 2 and 3.
Similar steps apply to the authority results and authority record screens.
 
  1. Click the box beside each result you want to save.
  2. Click the Save button. The View List screen displays what you have saved.
  3. Click the browser's Back button to return to searching AMICUS.

To View, Print, Copy or Email the Saved List

  • To see what you have saved, select the View List command available on most screens.
  • To print the list, use the browser's Print command.
  • To copy the list, use the browser's Copy and Paste commands.
  • To email the list, enter a single email address in the box and click the Email to: button. If the list contains accents, click the MIME box to retain the accents. If the email address is incorrect, the list will not be delivered.

Downloading

Downloading allows you to move records in MARC 21 format to your local database.
  1. Save the records you want to download.
  2. Click the View List command.
  3. Click the Download button on the View List screen to have AMICUS convert the records to MARC 21 format before downloading.
  4. Click the Download button again. Your browser displays an output box with instructions to allow you to specify where to store the downloaded records. For Netscape, click the Save File button and then specify a file name. Netscape may suggest the extension .html for your file name. You can change this to plain text (.txt) or another extension.
  5. Click the browser's Back button to return to searching AMICUS.
Notes:  When viewed, the downloaded file is displayed as a continuous string of data. The file can be imported into a local system that handles MARC 21 data; the import and use of data in a local system is the responsibility of your local system provider.
 

Punctuation & Abbreviations

You can ignore punctuation except when searching subjects and class numbers.

Table 2:  Punctuation Used in Searching

​Punctuation Mark ​Function in Databases or Impact on Search Results
.​ ​Use the period in Dewey, LC and UDS class numbers. Example: 810.3
​-- ​Use two hyphens before a subject subdivision. Example: jazz--canada
!​
​Use the exclamation point to narrow a search to a precise term. Example: peters a! finds works by A. Peters but excludes A.G. Peters, A.H.M. Peters, etc.
​" "
​Use quotes to search by a phrase. Example: "acid rain" searches for the words together rather than as acid and rain
​?
​Use the question mark to replace one or more characters. Example: neighb?rhood finds both neighbourhood and neighborhood
​#
​Use the number sign to replace a single character. Example: ethiopi#n finds both Ethiopian and Ethiopien (French form)

Abbreviations & Punctuation Used in Library Holdings

Table 3:  List of Abbreviations, Punctuation, and the Definition or Meaning

Abbreviation or Punctuation Mark​ ​Definition or Meaning
ci​ ​Only the current issue of the item is in this library
cm​ ​Only the current month of the item is in this library
cw​ ​Only the current week of the item is in this library
​cy ​Only the current year of the item is in this library
​-
​There is an unbroken range of holdings for the item. Example: v.1-30 means the library has everything from the start of volume 1 to the end of 30 
​[ ] ​The holdings for the item are incomplete. Example: [1950] includes some parts of 1950
​? ​The holdings information is uncertain. Example: v. 18-42? may include volumes 18 to 42
​/
​A single physical item with two connected volumes. Example: v. 12/13 indicates that volumes 12 and 13 are contained in a single physical item
​,
​There is a gap in the holdings for the item. Example: v. 1-3, 5 means the library has volumes 1 to 3 and 5 but not volume 4
​;
​There is a publication break (not a gap) in the holdings. Example: v. 1-3; 5- indicates that after volume 3 the publisher jumped to 5 without publishing volume 4

Buttons & Commands

Buttons

Buttons are specific to each screen. To use a button click it once.

Table 4:  List of Buttons and Their Function or Purpose

​Button​ Function/Purpose​
​Add ​Adds your preferred indexes and limiters to the Search screen
​AND ​Combines terms in an advanced search to narrow your search
​Authority ​Shows details about a heading in the name, title or subject index
​Biblio. records ​Shows the bibliographic records for the authority
​Brief ​Shows a brief record for the item
​Browse ​Browses for the term in the index
​Clear ​Clears the entry box on the Search screen
​Clear List ​Clears the View List screen; see the View List command
​Clear selections ​Clears the selection boxes on the Browse or Results screen
​Display selections ​Displays the items selected on the Results or Browse screens
​Download ​Converts records to MARC 21 and moves them to a local file
​Email to ​Sends the saved results to an email address
​Full Shows a complete record for the item
​ILL request to LAC ​Asks the National Library to search other sources for the item
​Locations ​Displays the libraries which have the item
​MARC ​Shows the record with Machine Readable Cataloguing codes
​Next ​Shows the next record or the next page of the index or results
​NOT ​Combines terms in an advanced search to narrow your search
​OR ​Combines terms in an advanced search to broaden your search
​Previous ​Shows the prior record or the prior page of the index or results
​Record ​Returns to the record from the Locations screen
​References ​Shows related entries while browsing the name, title or subject indexes
​Remove ​Removes unwanted indexes or limiters from the Search screen
​Reset ​Returns to the previously saved options
​Results ​Returns to the search results from the Record screen
​Save ​Saves the selected results to a list; see the View List command
​Save permanently ​Saves the options permanently as your new choices; see Save next
​Save temporarily ​Saves the options for this session only; see previous
​Send ​Sends the interlibrary loan request
​Show request ​Shows the interlibrary loan request that is to be sent
​Sort ​Sorts the search results by name, title or date
​Submit ​Starts the search or browse

Commands

Commands display underlined below the screen title. To use a command click it once.

Table 5:  List of Commands and Actions

Command​ ​Action​
​Account Shows details about your account such as your usage to date
Advanced search​ ​Enables you to search multiple indexes
Basic search​ ​Enables you search a single index
  Command search ​Enables you to search with commands instead of menus
​Comments ​Enables you to email comments to LAC
​Exit ​Logs you off Access AMICUS on the Web
​Help ​Displays the help file
​List Indexes ​Displays information for command searching
​New search ​Enables you to start a new search
​Options ​Customizes AMICUS to your needs
​R ​Enables you to request an item from another library
​View list ​Displays what you saved on the Results and Record screens

Indexes & Limiters

Indexes

You can search the indexes below. Those in italics can be browsed as well as searched.n Registered users can add or remove an index from the Search screen by using the Options command. Shelf list indexes available only to Library and Archives Canada are not shown below.

Table 6:  List of Indexes, Information and Instructions

Index Type​ Information and Instructions​
​AMICUS no.
​Enter as found. An AMICUS number search bypasses the Results screen to go directly to the record. Example: 2345678
​Any keyword ​Enter any significant word in a name, title, subject, note or publisher name. Use with caution. Example: lunar eclipses
​Canadiana no. ​Enter 2 digits (year), 6 digits (right-justified), check digit, language (e or f) as applicable. Example: 940012359
Class-other ​Enter as found. Example: 30720971533
​CODEN ​Enter as found. Example: ababac
​CONSER no. ​Enter either ocl or ocm with 8 digits. Example: ocl79876569
  CRMM no. ​ ​Enter the Canadian Registry of Microform Masters number as found. Example: aeu 72025175
Dewey class ​
​Enter prefix (j, c, jc) if applicable, 3 digits (right-justified), period and remaining digits. Example: 810.3
Dynix no.​ ​Enter the Dynix number used within the Library and Archives Canada. Example: 12312142
​ISBN
​Omit hyphens, price and qualifier (pbk) in the International Standard Book Number. Example: 0838423620
​ISMN ​There are no examples at present for the International Standard Music Number
​ISSN ​Omit hyphens and slashes in the International Standard Serial Number. Example: 03161196
​LC control no.
​Omit hyphens and slashes in the LCCN. Also known as the Library of Congress Card Number. Example: 81126148
​LC class
​Enter 1-3 letters, 1-4 digits, period, remainder of the LIbrary of Congress class number. Example: pn751
​MARA control no. ​Enter the library symbol and control number. Example: oocc5498
​Name exact
​Enter the beginning of the name of the author. Ignore initial articles, such as "The". See also name keyword. Examples: munro alice and conference board
​Name keyword ​Enter any significant word in a name. Avoid common words ("canada"). Example: armenian
​NAL subject category ​Enter 4 digits (right justified) for the National Agriculture Library subject category number. No example available
​LAC authority no.
​Enter 4 digits, hyphen, one letter, hyphen, 4 digits, language if applicable. Examples: 0016-A-3367; 0000-e-0847e
​Note keyword ​Enter one or more significant words in a note. Use with caution. Example: acid rain
​Other class
(Canada)
​Enter as found; example not available at present
Other control no.​ ​Enter as found. Example: ci96-69/1993E
​Publisher keyword ​Enter any significant word in the publisher name. Examples: acadia house and porcupine
​Publisher no. (music) ​Enter the number as found on the item. Example: 1000747
​Report no. ​Enter the number as found on the item. Example: tisc 5
​Subject exact
​Enter the beginning of the subject heading. Use two hyphens before subdivisions (e.g.--canada). Example: jazz--canada
​Subject keyword
​Enter any significant word in a subject. Avoid common words ("canada"). Example: individualism
​Title exact
​Enter the beginning of the title. Ignore initial articles, such as "The" or "An". See also title keyword. Example: feliciter
​Title keyword ​Enter any significant word in a title. Avoid common words ("canada"). Example: illiteracy
​UDC ​Enter the Universal Decimal Classification (UDC) number as found; do not begin with a period. Example: 614.253

Limiters

You can narrow a search with the limiters below. You cannot: a) browse an index with limiters, and b) search by a limiter alone. The limiters displayed on the Advanced Search screen are based on your choices on the Options screen. For two or more values for the same limiter use the Command Search screen. Some limiters use the abbreviations DOB (meaning used in DOBIS records) or OBS (meaning used in older records and now obsolete).

Table 7:  List of Limiter Types and Details

Limiter type
​​Details
Bibliographic level​ ​This limiter is useful for limiting your results to:  Serials (such as journals) or monographs (books, etc.)
​Conference ​Conferences or meetings
​Date ​Items with a specific date (=) or items before (<) or after (>) a specific date
Form of item​ ​Braille, large print, microforms
​Govt. publication ​Provincial, national, international or other government publication
Language​ ​Items published in a language other than English
​Library symbol ​Locate an item in a specific library
Material type​ ​Cartographic items (maps), music, sound recordings
Music composition​ ​Music composition
​Music format ​Vocal and other printed musical scores
Nature of content​ ​Theses and other content
Place​ ​Province, state, country of publication
​Serial type ​Newspapers, periodicals and monographic series
​Target audience ​Children's and young adult books or music
​Volume no. (series) ​Specific volume number of a book in a series

Record Contents

Brief Record (registration required)

The Brief record displays an abbreviated description of the item.
  • AMICUS number
  • Bibliographic level: such as Monograph or Serial
  • Names: Main author (with an asterisk) or uniform title heading
  • Titles: Main title and statement of responsibility
  • Edition: example, Revised ed.
  • Publisher: includes place and date of publication
  • Description: includes pagination and volumes published
  • E-Location: URL for the item
  • Series: traced series
  • Notes: includes serial information and selected relationships
  • Numbers: ISBN, ISSN
  • Subject headings

Full Record

The Full record displays a complete bibliographic description of the item. In addition to the information on the Brief record the following is provided.
  • Names: additional names, such as joint authors
  • Titles: additional titles, such as, cover titles, parallel titles
  • Series: both traced and untraced series statements
  • Notes: complete notes including all relationships
  • Numbers: Canadiana, CONSER, report and other numbers
  • Classification: Dewey and LC class numbers

MARC Record (registration required)

The MARC record displays the entire bibliographic description with Machine Readable Cataloguing (MARC) codes. The Library of Congress website provides detailed information about MARC.
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