Search Help

General

Tips for searching

  • Start with the obvious.
    • Example: If you're looking for general information about Montreal, type montreal.
  • Use multiple search terms.
    • Example: If you're searching Montreal Canadiens, type montreal canadiens, rather than just montreal or canadiens by itself. 
  • Type your search in either uppercase or lowercase.
    • Example: Typing paula martin returns the same results as Paula Martin or PAULA MARTIN.
  • Use an asterisk (*) to replace one or many characters in a search term. 
    • Example: Type Wilfr*d, to get both Wilfrid and Wilfred
    • Example: Type patriot*, to get results with patriote, patriots, patriotism, patriotic, patriotique, patriotisme, etc.  

If you get too many results

  • Make your search more specific.
    • Example: Search for montreal molson centre rather than montreal arena.
  • Use quotation marks if you want results for an exact phrase.
    • Example: The search, "paula martin" does not find Paula Andrea Martin.
  • Use a hyphen (-) at the beginning of a word to exclude it from the search results.
    • Example: school -elementary will return pages about schools that do not contain the word “elementary”.  

If you need to expand your search

  • Use OR between terms (note that it must be capitalized).
    • Example: Type adolescents OR teenagers to get records with either or both terms in the same record.

Glossary of Terms

Accession 

A group of records or archives from the same entity (source), with the same place of origin or history (provenance), accepted all at once as holdings in an archival repository.

Accessioning is the formal process of accepting materials, which receive a unique, permanent accession number for basic archival control.

Archival record

Public or private materials that a person, a family, or an organization creates or receives over time, which are preserved because of their enduring value or as evidence of their creator’s functions and responsibilities. Archival records are unique and irreplaceable.

Arrangement structure

The intellectual and physical organization of an archive.

The documents of an archive, called fonds or collections, are arranged in a hierarchy—from general to specific—that is, from the fonds level to the item level:

Fonds/Collection

(Sous-fonds—if it exists)

Series
    ↓
(Sub-series—if it exists)

File

Item

(This information can be found in the following blog post: Discover Finding Aids)

Creator(s)

The person(s), family (families), corporate or government body (bodies) who created, or accumulated and used a collection of documents or archives during the course of personal or business life.

Conditions of access

Access restrictions (identified by an access code) indicating whether documents may or may not be consulted for research and reproduction purposes.

More about access codes in our blog: Introduction and Part 2.

Edition statement

The part of a catalogue entry relating to an edition of a book catalogued.

Extent

The amount of material found within a fonds expressed as a number—for example, a number of pages, a number of items, a number of linear metres.

Finding aids

Tools to help access archival material; they include descriptive inventories, guides, accession registers, card catalogues, shelf lists, and automated databases.

More about finding aids in our blog: Introduction and Part 2.

Fonds

The body of records and archives of an organization, an institution, or a person, in any medium, created and accumulated during the course of activities and functions.

Item (linked) part of

A level of archival arrangement and description. A unit of handling.

Language of material

The original language of the archival material.

MIKAN no.

An automated record number assigned upon entry to all archival descriptions by the Library and Archives Canada MIKAN database system.

A MIKAN number is different from an archival reference number and should not be used for the purposes of purchasing a reproduction or ordering material for consultation.

Provenance

The owners or guardians—person(s), family (families), corporate or government body (bodies)—of a collection of documents or archives before its formal transfer to and acquisition by an archival repository.

Reference no.

A formal alphanumeric code assigned to an archival fonds or collection, for example, MG26-A Sir John A. Macdonald fonds or RG24 Department of National Defence fonds.

More examples of archival reference numbers.

Source

The origin of acquired material, usually private or public (government).

Title

Word(s) designating an intellectual work or archival document. There are two types of titles: formal titles and supplied titles.

Formal titles appear prominently in or on the documents being described; are usually assigned to the document by the creator; and are considered authoritative.

Supplied titles are assigned when no formal title is present; may be taken from evidentiary information found within the document, or an external source; may be composed by an archivist; usually appear between [square brackets]; and are an informed guess rather than authoritative.

Search Tools

Search All

Search All enables you to search the resources of Library and Archives Canada (LAC) all at once, or you can limit your search to an individual search type.

  • Library Search provides options for searching the published materials held at LAC, as well as those located in over 1,300 libraries across Canada.
  • Archives Search provides options for searching descriptions of archival material in LAC holdings which includes text, photographs, icons, audio, philately, cartography, architectural documents and other materials.
  • Image Search provides options for keyword searching of images in the archival holdings.

How to start a search

  1. In the search box, enter one or more words that best describe the information that you want.
  2. Press Enter or click the Search button.
  3. In response to your search, you will see a list of the most relevant results. The results include library, archives and image search items.

Search All Results

The Search All Results page shows the items found by your search. The five most relevant items from each of the search types (Library, Archives, Image) are listed first.

For more information about an item, click its title.

To see all the items in a particular search type, click Show All. For example, clicking Show All in the Library Search shows all the Library results for your search. The results are presented with the most relevant items on top.

Library Search

Library Search enables you to search for published materials held at LAC, or search for materials located in over 1,300 libraries across Canada.

What is included in Library Search 

Library Search contains listings for books, magazines, newspapers, government publications, theses, sound recordings, maps, electronic texts, as well as items in braille and large print. 

Library Search Results

The Library Search Results page shows the library items found by your search. For each result, you will see the title (underlined), author, birth and death dates of the author, date of publication, whether the material can be found online (if applicable), and whether the item is available from LAC or held by a contributing Canadian library.

The results are sorted to list the most relevant items at the top.

You can sort and limit your search results by using the options on the right side of the screen. For example, you can sort the results by title, and then limit the results by format, such as online.

Archives Search

Archives Search enables you to search descriptions of archival holdings at LAC consisting of millions of texts, photographs, icons, audio, philately, cartography, and architectural materials. It is organized by fonds, collections (which are subdivided into sous-fonds, series, sub-series, sub-sub-series, files and items) and accessions, which reflect the activities and functions of a person, family or organization.

What is included in Archives Search

The following archival research tools are searchable in Archives Search:

  • General Inventory
  • Government of Canada Files
  • Métis Scrip
  • War Diaries of the First World War
  • Prime Ministers' Fonds

What is not included in Archives Search

For a list of archival research tools that are not included in the Archives Search and must be searched individually, see Databases.

Archives Search Results

The Archives Search Results page shows the descriptions of archival material found by your search. For each result, you see the title, type of material, creator or provenance, dates of creation, extent, level of description, and whether the material can be found online.

The results are sorted to list the most relevant items at the top.

You can sort and limit your search results by using the options on the right side of the screen. For example, you can sort the results by title, and then limit the results by format, such as maps.

Image Search

Image Search enables you to search for digital images of archival material in the LAC's holdings. A thumbnail is displayed for each search result.

How to start a search

  1. Enter one or more keywords into the Any Keywords field.
  2. Optional: In the Type of Material field, select an option from the drop-down list to narrow your search.
  3. Click the Submit button.

How to interpret the results

Each item on the Archives Image Search Result page shows:

  • the title of the record
  • the MIKAN number, which you can click to access the full description of the record in a new window
  • thumbnail(s) of the image.

How to view an image

  • Click a thumbnail to enlarge it.
  • A navigation toolbar is displayed at the bottom of the enlarged image.
  • To view the next image, select the forward arrow at the far right of the toolbar.
  • To view the previous image, select the back arrow at the far left of the toolbar.
  • To zoom in and out of the image, select the arrow at the centre of the toolbar. You can also zoom in and out by using your mouse wheel.
  • To close an image and return to the search results page, select the "X" button located in the top right corner of the image screen.
  • An archival description containing multiple images will display a thumbnail set of the first 24 images. The total number of images associated with that description will be indicated at the bottom of the image set. To view and navigate the rest of this image set, select the arrow following the text Continue viewing this series of images
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