Message for LAC employees on COVID-19

In keeping in-line with guidance of the Office of the Chief Human Resources Officer,  Library and Archives Canada will support flexible work arrangements whenever possible, and when it makes sense. We are conscious that telework is not applicable to all work situations and is subject to operational needs at LAC. However, our offices remain open for work and employees are expected to be at work unless other work arrangements have been made with their manager.

 If you are not able to attend work due to sickness or restrictions in place in relation to the coronavirus situation (school or daycare closure, self-isolation), please contact your manager.

Employees who already have telework agreements or flexible work arrangements in place should, however, contact their managers to keep up to date with the most recent information available.

Please continue to stay up to date through the Canada.ca/Coronavirus and GCIntranet websites, and LAC’s intranet. And remember to call one of the emergency information numbers found on the back of your personal building access card to enquire about the situation every day.

In the meantime, we invite you to consult the Chief Human Resources Officer's message of March 13, 2020 :

Information from the Office of the Chief Human Resources Officer of Canada:

Flexible work arrangements 

We are encouraging telework and alternative work arrangements as operational requirements and circumstances permit. The Treasury Board of Canada Secretariat is working with Shared Services Canada and departmental Chief Information Officers to maximize internet bandwidth to support remote work and prioritize network access tied to critical operations.

To help maximize productivity individually and collectively, please:

  • Use mobile devices whenever possible to send and receive emails;
  • Connect to VPN/SRA get what you need from the corporate network and disconnect, which allows for others to do the same;
  • Limit the use of video conferencing on the GC network when audio conferencing will suffice;
  • Localize any files before leaving the office; and
  • Download documents outside normal business hours.

Further, tips to maximize collaboration within and across teams, include:

  • Use public cloud services to collaborate with colleagues, for Unclassified work (examples: Facetime, MS Teams, Google HangOuts, Slack, etc.); and
  • Use the BBMe application to communicate with colleagues, for up to Protected B work.

Leave

The Prime Minister advised Canadians to avoid international travel.  In light of this, employees are asked to take into consideration public health travel advisories as per the active travel health notices and declare any intent to travel to their manager.

The advice on leave provisions contained in the FAQ document online has now been amended as follows:

Employees that are required by public health officials to self-isolate: If in good health and able to work, you will be asked to discuss with your manager the option of telework. If that is not possible, you can be granted “other leave with pay (699 code)” as per your collective agreement.

Individual cases may have to be examined on their own merits (i.e. if you willingly choose to travel to affected areas contrary to public health advice.)

Employees whose children cannot attend school due to a school closure or because of attendance restrictions in place in relation to the coronavirus situation.

You will be asked to:

  • Attempt to make alternative care arrangements.
  • If that is not possible, discuss with your manager the option to telework.
  • If that is not possible, you can be granted “other leave with pay” (699 code).

The above provisions for disruption of school and daycare operations related to the coronavirus will remain available to employees and managers for the duration of the disruption in the respective jurisdictions but will be reassessed on April 10, 2020.

The above takes into consideration the collective agreements, continuity of service to Canadians, as well as reflecting the imperative we all have to follow public health advice as Canada continues its containment efforts. As the situation evolves, we would like to underscore that changes in public health advice could lead to a different approach.

The Office of the Chief Human Resources Officer is currently preparing information for employees to outline key resources and tips for continuing to take care of mental health in our workplaces. 

We encourage you to seek help if you need it by contacting the 24-7 Employee Assistance Program (EAP), accessing care through the Public Service Healthcare Plan (PSHP) or using the nationwide Specialized Organizational Services (SOS).

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