Supplementary Information Tables (2017-2018)

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Disclosure of transfer payment programs under $5 million

General Information

Name of transfer payment program

Supporting the Documentary Heritage Communities Program (DHCP)

Payments are voted.

End date 2019–2020
Type of transfer payment Contribution
Type of appropriation Main Estimates
Link to department's Program Alignment Architecture Program 2.3: Access to documentary heritage
Main objective

The DHCP has the following objectives:

  • Increase awareness of and access to Canada's local documentary heritage institutions and their holdings
  • Increase the capacity to preserve Canada's documentary heritage in a sustainable way
Planned spending in 2017–2018 $1,500,000
Last completed evaluation Not applicable, new program
Planned completion of next evaluation (if applicable) 2017–2018
General targeted recipient groups

Incorporated and non-incorporated non-profit associations and organizations are the targeted recipient groups:

  • Archives
  • Privately funded libraries
  • Historical societies
  • Genealogical organizations or societies
  • Professional associations
  • Museums with an archival component

Programs planned to be evaluated in the next five years

Fiscal year (of planned date for deputy head approval of the evaluation report) Title of evaluation Completion of last evaluation Link to department's Program Inventory Planned spending associated with program(s) evaluated (dollars)
2017–2018 Government information August 2012 Strategic Outcome: Current government information is managed to support government accountability (SO 1); Development of disposition authorities (Program 1.1); Collaboration in the management of government records (Program 1.2). 6,623,877
2017–2018 Horizontal study of web archiving Not applicable Strategic Outcome: Canada's documentary heritage is preserved and accessible to current and future generations (SO 2);
Acquisition and processing of documentary heritage (Program 2.1); Preservation of documentary heritage (Program 2.2);
Access to documentary heritage (Program 2.3).
81,053,874
2018–2019 Preservation of documentary heritage (Program 2.2) Not applicable Strategic Outcome: Canada's documentary heritage is preserved and accessible to current and future generations (SO 2);
Preservation of documentary heritage (Program 2.2).
36,782,528
2018–2019 Supporting the Documentary Heritage Communities Program Not applicable Strategic Outcome: Canada's documentary heritage is preserved and accessible to current and future generations (SO 2);
Access to documentary heritage (Program 2.3).
1,700,000
2019–2020 Acquisition and processing of documentary heritage (Program 2.1) Not applicable Strategic Outcome: Canada's documentary heritage is preserved and accessible to current and future generations (SO 2);
Acquisition and processing of documentary heritage (Program 2.1).
9,649,880
2020–2021 Nil Not applicable Not applicable 0
2021–2022 Data not available Data not available Data not available Data not available
Total organizational spending Not applicable Not applicable Not applicable Data not available

Status report on transformational and major Crown projects

General information

Project name

Gatineau 2 Preservation Facility

Description

Gatineau 2, a key element of Library and Archives Canada’s (LAC) Long-term Real Property Plan, is to be built as a state-of-the-art preservation facility to respond in a sustainable manner to the program and collection needs of LAC’s analogue archival holdings. This facility will be designed to meet stringent standards for long-term archival preservation and will employ a modern and highly space-efficient shelving technology.

The new purpose-built facility is to be constructed on Crown land adjacent, and linked to, LAC’s existing Preservation Centre in Gatineau, Quebec. Having the two buildings physically linked will reduce risks to holdings in transport for continuous care. Construction of Gatineau 2 will limit infrastructure duplication where possible with the existing Preservation Centre. Gatineau 2 will also support the government’s sustainable development objectives.

In terms of procurement, Gatineau 2 is expected to be delivered through a Public-Private Partnership (P3).

Project outcomes

Delivery of a state-of-the-art special-purpose facility.

The facility will provide adequate storage environments for the long-term preservation of LAC’s analogue archival holdings.

Industrial benefits

Not applicable for LAC this fiscal year

Sponsoring department

LAC

Contracting authority

Public Services and Procurement Canada (PSPC)

Participating departments

In addition to PSPC, LAC is partnering with the following federal departments and organizations to deliver Gatineau 2:

  • Justice Canada as the project’s legal authority
  • PPP Canada as the project’s P3 advisor
  • Treasury Board Secretariat and Canadian Heritage serve as ex-officio members of Gatineau 2’s Senior Steering Committee
  • Shared Services Canada as provider of information technology specifications and guidance

Prime contractor

Not applicable for the project this fiscal year

Major subcontractors

Not applicable

Project phase

Planning (Pre-procurement)

Major milestones

Major milestones of phase one of the project:

  • Project approval for Gatineau 2 from Treasury Board – June 2015 (received)
  • Implementation of project governance – November 2015 (completed)
  • Procurement of contracted project support teams – March and August 2016 (completed)
  • Development of the project’s functional program – July 2016 (completed)
  • Development of performance specifications and refinement of estimated costs – 2017 (under way)
  • Procurement options analysis – 2017 (under way)
  • Preparation of procurement documents – 2017 (under way)
  • Tendering and evaluation of proposals (RFQ, RFP) – 2017–2018
  • Approval of contract award by Treasury Board – 2018
  • Delivery of the purpose-built facility – 2020
  • Move of collections to Gatineau 2 – 2020 to 2022

Progress report and explanation of variances

Project schedule has been adjusted to reflect the building’s updated completion for spring 2020 rather than March 2020 as originally expected.

Departmental Sustainable Development Strategy

1. Overview of the federal government’s approach to sustainable development

The Policy on Green Procurement supports the Government of Canada’s effort to promote environmental stewardship. In keeping with the objectives of the policy, Library and Archives Canada supports sustainable development by integrating environmental performance considerations into the procurement decision making process through the activities in this supplementary information table.

Although Library and Archives Canada is not bound by the Federal Sustainable Development Act and is not required to develop a departmental sustainable development strategy, Library and Archives Canada adheres to the principles of the FSDS by implementing the Policy on Green Procurement.

2. Department and agency commitments under the 2016–2019 Federal Sustainable Development Strategy

FSDS Goal

Low-carbon government: The Government of Canada leads by example by making its operations low-carbon

FSDS Target

Reduce GHG emissions from federal government buildings and fleets by 40% below 2005 levels by 2030, with an aspiration to achieve it by 2025

FSDS Indicators

  1. Number and percentage of procurement and/or material management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent.
  2. Number and percentage of used toner cartridges sold for recycling purposes.
  3. Volume and percentage of computers disposed of in an environmentally appropriate manner.
  4. Volume and percentage of electronic equipment over five years old replaced by new energy-efficient models.

Starting Point

To measure the reduction in carbon emissions from its operations, LAC is following the progress of actions taken in the spirit of green procurement. In addition, during fiscal year 2015–2016:

  1. Eight employees were classified as procurement and/or material management specialists. Of these, eight (100%) completed (during or before the current fiscal year) the Canada School of Public Service Green Procurement course (C215) or equivalent.
  2. Five batches (100%) of used toner cartridges were collected for recycling purposes.
  3. Six batches (100%) of surplus computers were disposed of in an environmentally appropriate manner.
  4. 100% (197 work stations, 92 monitors and 32 printers) of electronic equipment over five years old was replaced by new energy-efficient models.

FSDS Milestone and Key Priorities

Milestone Supported by the Department
Review procurement practices to align with green objectives

Key Priorities Supported by the Department
‟Our buildings are the largest source of greenhouse gas (GHG) emissions from our operations, and they will be our key focus in reducing these emissions.

Commitments under Budget 2016 support our target and aspirational goal. Budget 2016 provided more than $1 billion in new funding for the implementation of Public Services and Procurement Canada's Energy Services Acquisition Project, which will retrofit and modernize six heating and cooling plants which serve more than 80 locations in the National Capital Region. This project is anticipated to reduce the emissions currently generated by these facilities by more than 35%.

Under the North American Climate, Clean Energy and Environment Partnership, we have committed to purchase 100% clean power for all of Public Services and Procurement Canada's facilities by 2025.

To further support the transition to a low-carbon economy, we will act as a ‟test bed” for emerging clean technologies and add electric and hybrid vehicles to our fleet as appropriate.”

Contributing Action
‟Support the transition to a low-carbon economy through green procurement
Support clean technologies and green products and services by taking environmental considerations into account in our purchasing decisions.”

Departmental Actions
LAC is committed to working with PSPC in the review of its procurement practices to align them with FSDS green objectives. More specifically, LAC:

  • will use the mandatory green procurement tools.

Link to LAC’s Program Alignment Architecture
3.0 Internal Services

Expected Result for 2017–2018 and Performance Indicators

Expected Result
LAC aligns its procurement practices with green objectives.

Performance Indicators

  1. Number and percentage of procurement and/or materiel management specialists who completed the Canada School of Public Service Green Procurement course (C215) or equivalent.
  2. Volume and percentage of used toner cartridges sold for recycling purposes.
  3. Volume and percentage of surplus computers disposed of in an environmentally appropriate manner.
  4. Volume and percentage of electronic equipment over five years old replaced by new energy-efficient models.

Alignment with 2030 Agenda for Sustainable Development Goals and Targets

Goal: Low-carbon government

Target: Reduce GHG emissions from federal government buildings and fleets by 40% below 2005 levels by 2030, with an aspiration to achieve it by 2025

3. Additional Departmental Sustainable Development Activities and Initiatives

Nil

4. Sustainable Development Decision Making

LAC plans to continue integrating sustainable development into its procurement practices to align them with FSDS green objectives. Each sector within LAC is responsible for its green procurement decisions.

5. Strategic Environmental Assessment

In 2016, after acquiring its Gatineau site from Public Services and Procurement Canada, LAC commissioned an updated environmental study that looked at the site’s flora and fauna. As identified in previous studies (2007, 2009), the 2016 study reaffirmed the presence of the Western Chorus Frog and its habitat in undeveloped areas of the site. The frog is protected by Canada’s federal Species at Risk Act, and future development of these areas by LAC will take into account any potential effects on the Western Chorus Frog.

Library and Archives Canada (LAC) will continue to ensure that its decision-making process includes consideration of FSDS goals and targets through the Strategic Environmental Assessment (SEA) process. An SEA for policy, plan or program proposals includes an analysis of the impacts of the given proposal on the environment, including on FSDS goals and targets.

Public statements on the results of LAC’s assessments will be made public when an initiative is announced. The purpose of the public statement is to demonstrate that the environmental effects, including the impacts on achieving the FSDS goals and targets, of the approved policy, plan or program have been considered during proposal development and decision making.

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